Registrar

The Putney School is seeking a full-time Registrar to begin work as soon as possible. The Registrar is a 12-month position that is responsible for updating and maintaining students' academic records, class enrollments, schedules, and other details. In addition to maintaining records, the registrar frequently works with students and their families, both in day-to-day communications as well as during events such as the opening of school and family weekends. The job is complex and involves close collaboration with the Academic Deans, the College Office, and the heads of various departments. The Registrar serves a crucial role in bridging the gap between the sometimes-rigid requirements of records and databases and the school's progressive mission, which often requires flexibility.

About The Putney School: Putney is a progressive boarding school for 230 hardworking and curious students in Putney, Vermont. Hands-on learning is embedded in the school’s culture: a working dairy farm, expansive arts offerings, a robust work program, miles of wooded trails, and large solar arrays serve our curriculum. Employees are also part of an intentional residential experience that values belonging and community. We seek applicants who find joy in their work and help others realize how much fun authentic, student-centered learning can be. The school cultivates and sustains an educational community that values difference. Community members explore how they contribute to building a home at Putney where everyone, especially those from historically marginalized populations, can honor their individual racial, gender, ethnic, and socio-economic identities. Putney recognizes this is difficult, communal work, and the school supports all its employees in developing this critical skill set.

Responsibilities:

• Maintains accurate student records in the school’s student information system, including permanent records for Putney School alumni and withdrawn students.
• Fulfills requests for student and alumni records and works with the College Office to provide transcripts and other records as needed for the college admissions process.
• Works closely with the Business and Admissions Offices to determine official enrollment numbers and monitor potential student withdrawals, financial holds, etc.
• Works with Academic Deans and the Dean of Faculty to develop and implement a master schedule based on planned courses, student requests, staffing, and room availability.
• Annually updates course records and sets up marking periods, report cards, and transcripts.
• Assists with course enrollment, working with Academic Deans to coordinate student course recommendations and requests, generate individual schedules for students, and coordinate and maintain records of course changes as needed throughout the school year.
• Processes student withdrawals, which involves collaborating with the Dean of Students, Business Office, IT, Development, and various department heads to process changes across multiple systems.
• Records grade changes in alignment with official school processes, publishes report cards, and creates transcripts for all graduating seniors.
• Provides school offices with appropriate statistical reports on grade distribution, individual student performance at certain thresholds, and other data as required.
• Supports a variety of data research projects across campus in conjunction with the Data Systems Manager and Director of Technology and Library Services.
• Works with families and students during school events to welcome them to the school and provide information as needed. Occasional weekend work is required.

Benefits:

• Competitive compensation depending on experience.
• Health benefits, life and disability insurance, paid vacation, and 403(b) retirement plan contributions.
• Annual professional development opportunities.

Qualifications:

• High School Diploma required; a degree in Business Administration, Communication, Computer Science, or a related field is preferred.
• Prior experience working in an office environment is required; experience in database management or managing complex office systems is preferred.
• Computer proficiency is required, including experience working with database software (prior experience with Veracross or PowerSchool preferred).
• Must have excellent organizational skills, solid written and verbal communication skills, and creative problem-solving skills.
• Must be able to work as a part of a collaborative team in a fast-paced environment.
• Must enjoy working with families and teenagers; prior school experience preferred.
• Ability to pass a criminal-background check and authorization to work in the U.S. are required.

How to Apply: Please submit a cover letter and resume via email to employment@putneyschool.org. We will continue reviewing applications until the position is filled.

Job Type: Full-time

Benefits:

• 403(b)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person