What are the responsibilities and job description for the Executive Assistant position at The QTI Group?
Summary:
We’re excited to partner with a leading organization in search of a highly skilled Executive Assistant to support their CEO! This role is pivotal in ensuring the efficiency and effectiveness of the executive leadership team by managing high-level administrative tasks with professionalism and discretion. The ideal candidate is organized, proactive, and excels at handling confidential information. This is a full-time, onsite position offering competitive compensation and a comprehensive benefits package.
Responsibilities:
- Provide comprehensive support to the CEO, including managing complex calendars, travel arrangements, and correspondence.
- Act as a liaison between executives and internal/external stakeholders, ensuring seamless communication and collaboration.
- Coordinate and organize high-level meetings, board meetings, and company events with meticulous attention to detail.
- Partner with the Corporate Secretary on Board and Shareholder relations.
- Prepare and edit executive presentations, reports, and other critical business documents.
- Manage special projects and initiatives as assigned by the executive team.
- Maintain confidentiality and exercise discretion in handling sensitive information and situations.
- Anticipate the needs of executives and proactively offer solutions to potential challenges.
Qualifications:
- Bachelor's degree in Business Administration or related field preferred.
- 5 years of experience directly supporting C-suite required.
- Exceptional organizational skills with the ability to manage multiple priorities and meet deadlines.
- Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
- Experience with Concur expense management.
- Strong written and verbal communication skills, with the ability to interact effectively at all levels of the organization.
- Demonstrated ability to exercise good judgment, show initiative, and maintain confidentiality.
- Experience in the insurance or financial services industry is a plus.
- Flexibility to work extended hours when necessary.
