What are the responsibilities and job description for the Associate, Registrar position at The Quad Preparatory School?
Classification: Full-Time Exempt
Reports to: Deputy COO and COO
Annual Salary Range: $50,000 - $60,000
The Quad Preparatory School is an alternative, non-profit, K-12 college preparatory school dedicated to the education of twice-exceptional students, bright and creative children who learn differently. Quad Prep is a young, fast-growing school founded in 2013 that is a vibrant professional and collegial learning community for employees.
The Quad Preparatory School transforms the lives of twice-exceptional people – those who are gifted and learn differently – by redefining the experience of school. Our personalized model fully integrates social and emotional learning with challenging academics, empowering our students to rise to the level of their extraordinary talents. Through our innovative programs we are leading a larger movement in service of both twice-exceptional people and society at large.
Our teachers, clinicians, and staff joined together to craft our statement of values, which we are proud to share:
As education at Quad Prep is rooted in the idea that our neurodiverse students are to be proudly celebrated for their unique talents and potential, we commit that the whole self of every individual student, parent, and staff member shall be welcomed, valued, included, and treated always with the deepest respect and empathy.
And, as at Quad Prep our community is a single fabric supporting the development of all, we commit that every student shall benefit from the richness of the backgrounds and experiences that make up that fabric, so that they leave Quad fully prepared to engage with the exciting and wonderful diversity of this world.
Responsibilities
The Registrar, under general direction, is responsible for providing secretarial, clerical and administrative support to ensure that school services are provided in an effective and efficient manner. This position maintains all incoming and outgoing student records. They act as the school contact for student withdrawal and transcript requests.
Compensation is dependent upon experience and degree obtained.
At Quad Prep full-time (or over 30 hours per week) employees will have access to a full range of benefits, including medical, dental, and vision coverage; Health Savings Account (HSA), Flexible Spending Account (FSA), pre-tax transit, and dependent care (DC FSA) accounts; a 401K match, and student loan repayment contributions (after one year of employment); and a range of professional development opportunities, including our First Year Support Program for all new facility and staff; our Leadership Development Institute for those wishing to gain supervisory experience; and a full tuition waiver for candidates wishing to participate in our annual Certificate Program in Meeting the Needs of Twice-Exceptional Students.
All staff will engage with colleagues in our ongoing staff wellness groups, relax at our social events, and collaborate in meaningful work as a valued member of our voluntary groups, including our Diversity, Equity, and Inclusion Taskforce; our Staff Ambassador Program; and our Peer Mentorship Program.
Work Environment
This job operates in a school setting. School is located on two campuses approximately two blocks away with the administrative office in a third location between the two campuses. All three buildings have an elevator. This role requires regular walking to various locations around the school.
Physical Demands
While performing the duties of this job, the employee is regularly required to talk and listen. This position is active and involves continuous standing, walking, and climbing stairs. The employee must occasionally lift and/or move items under 20 pounds. Typing is required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Position Type And Expected Hours Of Work
This is a full-time exempt position in an educational facility that is open eight hours a day, 12 months a year. Occasional evening or weekend hours may be required; anticipate at least three of these events throughout the year. In general, though, hours are Monday-Friday, 8am - 4pm.
Want to learn more about Quad Prep?
Want to learn more about Quad Prep?
***Note that all employees are required to be fully vaccinated and boosted for COVID-19. Medical and Religious Exemptions may be provided.***
ADA/AAP/EEO Statement: The Quad Preparatory School is committed to the full inclusion of all qualified individuals. We take steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact our People and Culture department at peopleandculture@quadprep.org.
The Quad Preparatory School is based on an inclusive philosophy that does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, marital status, creed, sexual orientation, familial status, citizenship, veteran or military status, or any other characteristic protected by law in its hiring procedures and policies.
Reports to: Deputy COO and COO
Annual Salary Range: $50,000 - $60,000
The Quad Preparatory School is an alternative, non-profit, K-12 college preparatory school dedicated to the education of twice-exceptional students, bright and creative children who learn differently. Quad Prep is a young, fast-growing school founded in 2013 that is a vibrant professional and collegial learning community for employees.
The Quad Preparatory School transforms the lives of twice-exceptional people – those who are gifted and learn differently – by redefining the experience of school. Our personalized model fully integrates social and emotional learning with challenging academics, empowering our students to rise to the level of their extraordinary talents. Through our innovative programs we are leading a larger movement in service of both twice-exceptional people and society at large.
Our teachers, clinicians, and staff joined together to craft our statement of values, which we are proud to share:
- Quad Prep is a kind and joyful learning community where everyone is celebrated for who they are.
- We ignite students’ strengths and passions and allow for safe academic pursuit at the highest levels by learning from mistakes.
- We are trustworthy and steadfast, and our high academic expectations challenge students to grow uniquely as people and in the way they learn.
- We widen our students’ perspectives, giving them the tools to know themselves and find success in the future of their choosing.
- We never give up on each other and are driven by the ethos of “not if, but how.”
As education at Quad Prep is rooted in the idea that our neurodiverse students are to be proudly celebrated for their unique talents and potential, we commit that the whole self of every individual student, parent, and staff member shall be welcomed, valued, included, and treated always with the deepest respect and empathy.
And, as at Quad Prep our community is a single fabric supporting the development of all, we commit that every student shall benefit from the richness of the backgrounds and experiences that make up that fabric, so that they leave Quad fully prepared to engage with the exciting and wonderful diversity of this world.
Responsibilities
The Registrar, under general direction, is responsible for providing secretarial, clerical and administrative support to ensure that school services are provided in an effective and efficient manner. This position maintains all incoming and outgoing student records. They act as the school contact for student withdrawal and transcript requests.
- Maintains all student incoming and outgoing records
- Fulfills parent requests for student information
- Collects and updates all student immunization and health screening documents
- Notifies necessary staff of required updates to student’s special programs status
- Cross-verify enrollment documents and information updates; communicates changes to Document Processor
- Manually enters and maintains student information into the Student Information System
- Communications with local and state agencies as well as other schools or districts to obtain records or information
- Efficiently processes all withdrawal requirements
- Assist administration with various projects
- Knowledge of creating a master schedule of student courses
- Providing official forms for families and schools
- Displays courtesy and sensitivity; Manages difficult or emotional customer situations; Meets commitments; Responds promptly to customer needs; Solicits customer feedback to improve service.
- Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Uses reason even when dealing with emotional topics.
- Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
- Accepts criticism and feedback; Adapts to changes in the work environment; Changes approach or method to best fit the situation.
- Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback.
- Other duties as assigned.
- Bachelor’s degree required
- Exceptional customer service
- Excellent written and verbal communication skills
- Energetic team player and role model
- Exemplary representative of the School
- Resounding ability to exercise good judgment and maintain confidentiality
- Must be able to use Gsuite, specifically Google Drive
- Outstanding problem solving and initiative taking
- Strong skills in communications and interpersonal relations within and across multiple constituencies
- Prior experience in education administration is preferred
Compensation is dependent upon experience and degree obtained.
At Quad Prep full-time (or over 30 hours per week) employees will have access to a full range of benefits, including medical, dental, and vision coverage; Health Savings Account (HSA), Flexible Spending Account (FSA), pre-tax transit, and dependent care (DC FSA) accounts; a 401K match, and student loan repayment contributions (after one year of employment); and a range of professional development opportunities, including our First Year Support Program for all new facility and staff; our Leadership Development Institute for those wishing to gain supervisory experience; and a full tuition waiver for candidates wishing to participate in our annual Certificate Program in Meeting the Needs of Twice-Exceptional Students.
All staff will engage with colleagues in our ongoing staff wellness groups, relax at our social events, and collaborate in meaningful work as a valued member of our voluntary groups, including our Diversity, Equity, and Inclusion Taskforce; our Staff Ambassador Program; and our Peer Mentorship Program.
Work Environment
This job operates in a school setting. School is located on two campuses approximately two blocks away with the administrative office in a third location between the two campuses. All three buildings have an elevator. This role requires regular walking to various locations around the school.
Physical Demands
While performing the duties of this job, the employee is regularly required to talk and listen. This position is active and involves continuous standing, walking, and climbing stairs. The employee must occasionally lift and/or move items under 20 pounds. Typing is required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Position Type And Expected Hours Of Work
This is a full-time exempt position in an educational facility that is open eight hours a day, 12 months a year. Occasional evening or weekend hours may be required; anticipate at least three of these events throughout the year. In general, though, hours are Monday-Friday, 8am - 4pm.
Want to learn more about Quad Prep?
Want to learn more about Quad Prep?
***Note that all employees are required to be fully vaccinated and boosted for COVID-19. Medical and Religious Exemptions may be provided.***
ADA/AAP/EEO Statement: The Quad Preparatory School is committed to the full inclusion of all qualified individuals. We take steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact our People and Culture department at peopleandculture@quadprep.org.
The Quad Preparatory School is based on an inclusive philosophy that does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, marital status, creed, sexual orientation, familial status, citizenship, veteran or military status, or any other characteristic protected by law in its hiring procedures and policies.
Salary : $50,000 - $60,000
