What are the responsibilities and job description for the TRC - Specialist - Agency Admin position at The Resource Center?
The Resource Center has been providing services to persons with disabilities in the Chautauqua County area since 1958. From our humble beginnings as a gathering of parents and concerned citizens who wanted to provide educational and training opportunities for persons with developmental and intellectual disabilities, The Resource Center has grown into a comprehensive agency providing services to thousands of persons with all types and levels of disabilities.
The Resource Center is the largest non-governmental employer in Chautauqua County with more than 1,300 employees on its payroll.
The mission of The Resource Center is to support individuals with disabilities and other challenges in achieving maximum independence, contributing to their community, experiencing lifelong growth, and enjoying quality of life.
SPECIALIST – AGENCY ADMIN – JOB DESCRIPTION
RESPONSIBLE TO: Designated Support Department Supervisor
FUNCTION: To assist and facilitate various functions within area of responsibility.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of and/or ability to use computer software such as Microsoft Excel and Word as well as related financial software. Ability to use office equipment such as calculator, copy machine, etc. Must be detailed oriented and able to adhere to time sensitive deadlines. Good written and verbal communication skills and the ability to work with a diverse group of customers, both internal and external to the organization. Ability to work non-traditional hours as needed or assigned to meet the needs of the department; ability and willingness to travel for work, including use of personal vehicle. Physical condition or reasonable accommodation(s) commensurate with the demands of the job.
MINIMUM QUALIFICATIONS:
Bachelor’s degree in accounting, business administration or related field; OR Associates degree in accounting, business administration or related field and two (2) years of demonstrated office experience; OR six (6) years of demonstrated office experience in related capacity.
OTHER DUTIES: Refer to Appendix
REQUIRED TOOLS: Refer to Appendix
REV: 10/11/2024
Various Support Departments
The Resource Center
Salary Grade: 12
FLSA Status: Non-Exempt
PTO/CAT: 3
CFR: 605
SPECIALIST – AGENCY ADMIN, HUMAN RESOURCES - PERSONNEL
APPENDIX
RESPONSIBLE TO: Human Resources Administrator – Personnel
FUNCTION: To assist and facilitate various functions within area of responsibility.
SPECIFIC DUTIES:
1. Assist with the Human Resources/Finance Help Desk function.
2. Prepare, review, audit periodic reports and verify integrity prior to distribution.
3. Responsible for preparing and review audit information requested by State Agency representatives
4. Responsible for ensuring accuracy, integrity and compliance of all necessary pre-employment documentation of personnel records
5. Responsible for ensuring accuracy, integrity, and security of personnel files in relation to the established record retention schedule.
a. To include digitization of all Personnel File records
6. Assist to ensure progressive disciplinary actions are complete records for future reference, especially in a grievance or unemployment dispute.
7. Represent the department at various meetings and committee functions as needed or assigned.
8. Responsible for the administration and maintenance of a variety of automated Human Resources systems.
9. Assist to ensure that staff and supervisors are all adequately trained in proper utilization of automated Human Resources systems.
10. Assist with recruitment onboarding / new hire processing as assigned or needed.
11. Assist with Department of Labor Annual Poster Distribution
12. Performs other related duties and participates in projects as assigned.
REQUIRED TOOLS:
1. Administrator Access to Internal Systems
a. Badge Access (Dunham Only)
b. E-mail (internal and external account)
c. Laptop
d. VPN Access
e. IT Help Desk Platform
f. Human Resources Information System (HRIS) – Personnel Admin
g. Shared Drives (Human Resources: Resource Center HR, & Scanned Personnel Files)
h. Training Management System
i. Desk-Top Scanner
j. Content Management System (Laserfiche, Full Software Access)
k. Others as needed or assigned
The Resource Center is an equal employment opportunity employer and will not discriminate on the basis of race, color, creed, religion, sex, sexual orientation, gender identity, national origin, age, marital status, citizenship status, military status, domestic violence status, predisposing genetic characteristics or genetic information, physical or mental disability, any other category protected by law, or any other non-job related characteristic. As needed, The Resource Center will provide reasonable accommodations for disabilities to employees and applicants whenever such accommodation would not create an undue hardship or a safety concern in the conduct of TRC’s operations.
The Resource Center is the largest non-governmental employer in Chautauqua County with more than 1,300 employees on its payroll.
The mission of The Resource Center is to support individuals with disabilities and other challenges in achieving maximum independence, contributing to their community, experiencing lifelong growth, and enjoying quality of life.
SPECIALIST – AGENCY ADMIN – JOB DESCRIPTION
RESPONSIBLE TO: Designated Support Department Supervisor
FUNCTION: To assist and facilitate various functions within area of responsibility.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of and/or ability to use computer software such as Microsoft Excel and Word as well as related financial software. Ability to use office equipment such as calculator, copy machine, etc. Must be detailed oriented and able to adhere to time sensitive deadlines. Good written and verbal communication skills and the ability to work with a diverse group of customers, both internal and external to the organization. Ability to work non-traditional hours as needed or assigned to meet the needs of the department; ability and willingness to travel for work, including use of personal vehicle. Physical condition or reasonable accommodation(s) commensurate with the demands of the job.
MINIMUM QUALIFICATIONS:
Bachelor’s degree in accounting, business administration or related field; OR Associates degree in accounting, business administration or related field and two (2) years of demonstrated office experience; OR six (6) years of demonstrated office experience in related capacity.
OTHER DUTIES: Refer to Appendix
REQUIRED TOOLS: Refer to Appendix
REV: 10/11/2024
Various Support Departments
The Resource Center
Salary Grade: 12
FLSA Status: Non-Exempt
PTO/CAT: 3
CFR: 605
SPECIALIST – AGENCY ADMIN, HUMAN RESOURCES - PERSONNEL
APPENDIX
RESPONSIBLE TO: Human Resources Administrator – Personnel
FUNCTION: To assist and facilitate various functions within area of responsibility.
SPECIFIC DUTIES:
1. Assist with the Human Resources/Finance Help Desk function.
2. Prepare, review, audit periodic reports and verify integrity prior to distribution.
3. Responsible for preparing and review audit information requested by State Agency representatives
4. Responsible for ensuring accuracy, integrity and compliance of all necessary pre-employment documentation of personnel records
5. Responsible for ensuring accuracy, integrity, and security of personnel files in relation to the established record retention schedule.
a. To include digitization of all Personnel File records
6. Assist to ensure progressive disciplinary actions are complete records for future reference, especially in a grievance or unemployment dispute.
7. Represent the department at various meetings and committee functions as needed or assigned.
8. Responsible for the administration and maintenance of a variety of automated Human Resources systems.
9. Assist to ensure that staff and supervisors are all adequately trained in proper utilization of automated Human Resources systems.
10. Assist with recruitment onboarding / new hire processing as assigned or needed.
11. Assist with Department of Labor Annual Poster Distribution
12. Performs other related duties and participates in projects as assigned.
REQUIRED TOOLS:
1. Administrator Access to Internal Systems
a. Badge Access (Dunham Only)
b. E-mail (internal and external account)
c. Laptop
d. VPN Access
e. IT Help Desk Platform
f. Human Resources Information System (HRIS) – Personnel Admin
g. Shared Drives (Human Resources: Resource Center HR, & Scanned Personnel Files)
h. Training Management System
i. Desk-Top Scanner
j. Content Management System (Laserfiche, Full Software Access)
k. Others as needed or assigned
The Resource Center is an equal employment opportunity employer and will not discriminate on the basis of race, color, creed, religion, sex, sexual orientation, gender identity, national origin, age, marital status, citizenship status, military status, domestic violence status, predisposing genetic characteristics or genetic information, physical or mental disability, any other category protected by law, or any other non-job related characteristic. As needed, The Resource Center will provide reasonable accommodations for disabilities to employees and applicants whenever such accommodation would not create an undue hardship or a safety concern in the conduct of TRC’s operations.
