Office Manager/Bookkeeper

Job Description

The Richard Lynn Company is a family oriented company that is a leading franchise in the Hair Salon Industry, currently operating twenty-seven hair salons, and employing two hundred plus employees. We are currently seeking a detail-oriented Office Manager/Bookkeeper to support the company's day-to-day operations, while continuing to build and maintain strong financial systems. The ideal candidate handles the monthly posting of financial transactions in Quickbooks, prepares financial reports, reconciles bank statements and bookkeeping ledgers, ensures records are accurate and taxes and bills are paid. They are also responsible for payroll and benefits, facility-related tasks such as maintenance, repairs, supplies, and general administrative support. The salary is commensurate with experience.

Work Environment

This is a full time position located in Naperville, IL in an upscale, home office environment. The dress code is business casual.

Responsibilities

• Complete biweekly payroll (ADP Workforce Now) including garnishments, employee loans, importing pay from salons and ensuring accuracy, and other essential functions. This includes managing the PTO system (vacation and paid leave).
• Assist in the administration of employee benefits programs, including health insurance and retirement plans. This includes reconciling payments received from employees for benefits to ensure accurate collecting and annual reporting (1095, 1099, and EEOC, etc.).
• Manage the corporate office including maintaining organizational systems, ordering office/salon supplies, filing and sorting mail daily.
• Manage and troubleshoot office technology (computers, printers, scanners, iPads, and computer programs, etc.).
• Pay bills, sales tax, transfer money, pay out corporate expense reports and enter into Quickbooks.
• Reconcile credit cards and bank statements to ensure accurate financial records.
• Maintain general ledger entries, ensuring proper coding and classification of financial transactions for Profit and Loss accuracy.
• Prepare monthly, quarterly, and annual financial reports for management review.
• Assist with the coordination of monthly/annual meetings and other special events.
• Assist Executive staff and other team members as needed.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Skills Required

• Significant attention to detail.
• A proactive, resourceful attitude toward challenges and daily responsibilities.
• Previous experience in a similar role.
• Advanced understanding of accounting.
• Ability to solve problems by researching and growing skills.
• Excellent time management skills, able to perform multiple tasks and meet critical deadlines, while maintaining quality and accuracy.
• Strong communication skills, both verbal and written, with the ability to interact effectively with team members at all skill and education levels.
• Self-sufficient and ability to work independently while maintaining productivity.
• Compassionate and patient; individual of integrity.

Job Type: Full-time

Pay: $58,000.00 - $63,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $58,000 - $63,000