What are the responsibilities and job description for the Assistant Program Manager position at The Salvation Army Eastern Territory?
Job Description:
The Assistant Program Manager is responsible for coordinating and implementing in-house programming, including assessments, goal planning, evaluation of daily progress, monthly resident reviews, monitoring recreational programs, seeking community resources, maintaining trip log for van use.
This position requires making independent judgments using discretion for the benefit of the individual. The Assistant Program Manager must ensure that individuals receive the highest standard of services required and their day-to-day needs are met.
The role involves ensuring that all services are being followed as written in the individuals' plans. This includes participating in cross-program service reviews to support the planning and coordination of service delivery and service closure.
Key Responsibilities:
- Organize records and ensure they are up-to-date.
- Participate in Interdisciplinary Team meetings/Staff meetings.
- Create agendas for meetings with the Program Manager and plan standard items such as committee reports, announcements, and staff concerns.
- Collaborate with consultants, especially Psychologists on programming.
- Follow through on recommendations for U.R. committee.
- Attend U.R. meeting when delegated.
- Complete and maintain investigation certifications related to incidents within the DDS.
- Ensure all safeguards of life safety situations with individuals are implemented and followed.
- Maintain and submit timely and accurate records and reports regarding the health and safety of individuals and the quality of each program.
- Submit, update, and close all incidents for the program.
- Maintain compliance with OPWDD and the Justice Center regarding incidents.
- Make records available for review for IPR & UR.
- Awareness of and sensitivity to cultural and socioeconomic characteristics of persons and population served.
- Prepare staff schedules of Program Specialists, including responsibility for vacation, personal, and sick leaves, as well as maintaining coverage during any emergency periods of staff shortages.
- Ensure appropriate staffing pattern as per facility policy.
- Conduct scheduled supervisor meetings to discuss programmatic and staffing issues.
- Evaluate individual work performance of all staff through observations and performance counseling in conjunction with the Program Manager.
- Ensure each individual receives skill development in areas such as activities of daily living, domestic living, recreation, and socialization as needed.
- Assist Program Manager in devising and executing relevant agency/program policy, in accordance with OPWDD and/or other funding agency guidelines.
- Conduct frequent rounds on all shifts and submit report to Program Manager to ensure safety and health requirements are observed.
- Perform responsibilities of a medical assistant, including tracking appointments and communicating with healthcare providers.
- Ensure coordination of transportation activities to assure maximum use of transportation services for day programming, recreation services, medical, and special requirements.
- Ensure timely receipt and ongoing availability of all individuals' needs (toilet items, clothing, and personal effects).
- Prepare Day Program progress reports at ITT reviews as assigned.
- Distribute petty cash funds to staff or collect petty cash receipts and submit them to the Program Manager.
- Conduct monthly fire evacuation drills, including all staff members on all shifts.
- Participate in admission and discharge reviews and make recommendations to Program Manager.
- Develop monthly recreation schedule in consultation with Program Manager.
- Implement and monitor in-house and community recreational activities, providing hand-on assistance as needed.
- Other duties as assigned.
