What are the responsibilities and job description for the Temporary Office Assistant position at The Salvation Army Eastern Territory?
Overview
Location: Bridgeport Corps (Bridgeport, CT)
Status: Non-exempt, Part-time, Temporary
Hours Per Week: 25
Schedule: Monday – Friday, 8:30 am – 1:30 pm
Scope of Position: Greet visitors and oversee the office's daily operations. Assist supervisor with office, program, and Corps duties.
Responsibilities
- Answer phones, filter out telemarketers, take messages, and manage incoming faxes.
- Assist with administering the summer and day camps and other programs.
- Assist with correspondence and mailings,
- Assist with fundraising campaigns.
- Check email daily and respond to each promptly.
- Contact maintenance specialists concerning office equipment and building maintenance.
- Demonstrate respect and professionalism at all times.
- Enter data and create requested reports.
- Greet clients, provide them with the necessary forms to be serviced, and inform staff of any service needs.
- Keep track of gifts-in-kind daily.
- Maintain a clean, orderly desk and office area and keep confidential information secure.
- Maintain all original forms for social services or the Corps.
- Maintain confidentiality in all job-related matters.
- Open office and prepare for daily operations.
- Organize office supplies and inform supervisors when supplies are running low.
- Organize periodicals and bulletin boards throughout the building.
- Oversee the maintenance of the postage machine/copy machine and call for repairs as needed.
- Process all outgoing and incoming mail and distribute it to each person/department.
- Receive donations (monetary and material), issue receipts, and move donations to appropriate locations.
Qualifications
- A high school diploma or the equivalent is required.
- A minimum of four years of administrative assistant experience is preferred, preferably in a non-profit setting.
- Ability to answer the multiline telephone.
- Ability to follow written and verbal instructions.
- Ability to work in a fast-paced, ever-changing environment.
- Ability to work independently and in a team.
- Bilingual in English and Spanish preferred; proficient in spoken and written English.
- Demonstrate discretion, integrity, and confidentiality in dealing with all matters.
- Detail-oriented with keen attention to accuracy and confidentiality.
- Excellent interpersonal, oral, and written communication skills.
- Must complete KeepSAfe and other training requirements upon hire.
- Organized and able to multitask.
- Strong customer service skills.
- Strong proficiency in computers, databases, and Microsoft Office.
- Will respect and promote the interest of The Salvation Army. The individual is not required to embrace the tenets of faith, but they are required to promote and respect the mission of The Salvation Army.
Learn more about The Salvation Army's Southern New England Division at https://easternusa.salvationarmy.org/southern-new-england/
An Equal Opportunity/Affirmative Action Employer: All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability, or protected veteran status.
