HR Coordinator

Essential Function

The HR Coordinator (HRC), provides HR support and service delivery to the Corps. Reporting to the HR Manager (HRM), the HRC primarily offers administrative and technical assistance to managers, Officers, and employees.

Duties and Responsibilities

The duties listed below are the primary duties of this position but are not all the duties that may be required. The Salvation Army reserves the right to change, reduce, or expand the duties of this position at any time. Reasonable accommodations may be made for individuals with disabilities to perform the essential functions of this role.

HR Information Systems (HRIS)

• Enter and maintain employee data in UKG Pro/Ready, ensuring data accuracy and integrity. This includes new hire enrollments, job, classification, and salary changes, PTO/benefits changes, personal information updates, document uploads, and terminations.
• Assist employees with account lockouts and password resets. Refer complex technical issues to IT.
• Assist employees with general UKG questions and concerns, escalating questions to the HR Manager and HR Director as needed.
• Collaborate with the HR Manager & THQ HRIS team on inter-company transfers and mass employee changes.

Recruiting Coordination

• Guide and assist Corps Officers and Managers/Department Heads through the recruiting and hiring process.
• Create and edit job postings for approved positions, posting internally and externally.
• Conduct background checks on employment candidates.
• Run the Territorial Registry Check on candidates before final CFC/DOA approval.
• Assist the HRM with the Red Kettle Campaign hiring process:
• o Complete all contingency checks (background & territorial checks),
• o Enter hired candidates in UKG Pro, and
• o Terminate seasonal candidates at the end of the season.

Payroll & Timekeeping

• Support Corps Officers and Department Heads in finalizing the bi-weekly payroll, ensuring timesheets are complete, accurate, and approved by the bi-weekly payroll deadline (Thursdays at noon).
• Assist the Payroll Manager with any corrections or payroll exceptions related to the bi-weekly payroll.
• Run payroll or timekeeping reports as requested by Department Heads or Corps Officers.

Performance & Development

• Support divisional Annual Development Review and merit increase process by tracking completion, following up with employees and managers as needed, and initiating salary changes in UKG Pro.
• Address minor employee relations concerns, escalating more complex issues to the HR Manager as appropriate.
• Assist employees and Officers with general & specific HR questions with excellent customer service.

Benefits & Leaves of Absence (LOAs)

• Distribute benefits enrollment forms to new hires, tracking completion and receipt of all required documents.
• Enter and maintain employee data in Chesterfield CRI (Benefits Enrollment) system, including enrollments, terminations, address/job changes, beneficiaries, and related documentation.
• Coordinate with Chesterfield and related vendors to provide prompt assistance to employees and dependents related to TSA benefits, including health insurance, short-/long-term disability, life insurance, workers’ compensation, pension & retirement, and supplemental insurance (AFLAC).
• Answer employee questions and concerns about group benefit programs and refer them to appropriate partner contacts (Chesterfield, Empower, Mutual of America, AFLAC, etc.) for further assistance when needed.
• Maintain and update the employee benefits files.
• Provide advice, guidance, direction, and day-to-day support to managers and Officers on various benefits matters.
• Perform employee benefits audits as needed or as directed by the HR Manager/Director.
• Initiate the leave administration process promptly after being notified of an imminent leave (FMLA, ASA, USERRA, etc.).
• Work closely with employees to ensure all relevant medical documentation is completed and submitted to the appropriate parties for timely review.
• Ensure compliance with all FMLA/ADA notification requirements, communicating with employees promptly.
• Protect all employee medical information, ensuring compliance with all federal, state, and local privacy laws.

Miscellaneous

• Ensure locations comply with all relevant federal, state, and local employment laws and regulations.
• Complete requests for employee job and income verifications and unemployment claims.
• Assist with additional projects, employee events, and duties as assigned by the HR Manager & HR Director.

Requirements

• Degree in a relevant field preferred (Associate/Bachelor’s), or equivalent experience.
• 1-2 years of proven experience in HR and recruiting.
• Experience working with HRIS applications; UKG Pro/Ready preferred.
• Knowledge of relevant federal and state employment laws and regulations.
• Advanced technological proficiency, including experience with Office 365 products (Teams, Outlook, Word, Excel, PowerPoint, etc.) and Adobe Acrobat Pro.
• Strong attention to detail with a particular focus on data quality & integrity.
• Must understand and appreciate The Salvation Army’s mission as a church and a social services organization.

Desired Qualifications

• HR Certification preferred (aPHR, PHR, or SHRM-CP).
• Excellent verbal and written communication skills, with solid attention to correct spelling and grammar.
• Excellent organizational skills, planning, and priority-setting, with the ability to manage multiple priorities while meeting deadlines.
• Reliable and trustworthy, with the discernment to handle sensitive and confidential matters appropriately.
• Cultural awareness and sensitivity, with a passion for promoting inclusiveness and belonging in the organization.

Job Type: Full-time

Pay: $25.00 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid jury duty
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Experience:

• Human Resources: 1 year (Required)
• HRIS: 1 year (Required)

Language:

• Spanish (Preferred)

Ability to Relocate:

• Union, NJ 07083: Relocate before starting work (Required)

Work Location: Hybrid remote in Union, NJ 07083

Salary : $25