What are the responsibilities and job description for the Administrative Assistant position at The Salvation Army USA Central Territory?
The Salvation Army Mission: The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.
Summary/Primary Purpose: Provides staff support, secretarial work and customer facing support for the Kearney Corps office. Additionally, to assist the Case Manager to assure that the needs of our clients are met.
Essential Duties and Responsibilities:
- Answer phones take messages and direct calls.
- Sort and distribute mail.
- Return calls and make appointments for the Case Manager.
- Keep office areas clean.
- Greet clients and assist with referrals and/or making appointments with the Case Manager.
- Assist with Food Bank, as needed.
- Enter customer information into Service Point and/or Clarity, if needed.
- Compile monthly statistics.
- Ability to lift, and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.
- Other responsibilities assigned by the Case Manager or Corps Officer
- Assist with accumulating client documents.
- Maintain files.
- Attend mandatory meetings as scheduled.
- All other duties as assigned.
Supervisory Responsibilities: N/A
Education and/or Experience: High school diploma or general education degree (GED) with two to three years related experience preferred.
Qualifications: The requirements listed below are representative of the minimal knowledge, skill, and/or ability required for this position.
- Ability to be flexible and able to work on multiple projects or tasks simultaneously.
- Intermediate skills in Microsoft software to include Word, Excel, PowerPoint, and Access. As well as the ability to access payroll, timekeeping, and personal data via a web-based system.
- Administrative skills to include utilization of standard office equipment, data entry, 10-key, attention to details and filing.
- Good communication skills both written and spoken, and ability to maintain effective working relationships.
- Demonstrated ability to handle confidential matters.
Other Qualifications: Must pass all applicable background checks. Must possess a valid driver's license from the state in which you reside. Must be approved through The Salvation Army Fleet Safety Program to drive either a Salvation Army or personal vehicle on Salvation Army business, if needed.
Certificates, Licenses, Registrations: Must successfully complete Safe from Harm training within 90 days of hire, as established by The Salvation Army.
Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Employee may often be required to engage in rigorous activities. Limited amount of physical effort required associated with walking, standing, lifting, and carrying objects up to 10 pounds regularly, and up to 50 pounds occasionally.
Working Conditions: The work environment is a business office setting with office equipment, light traffic, and moderate noise levels.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. The Salvation Army is committed to providing reasonable accommodation for qualified job applicants, job candidates, and employees with disabilities to ensure they enjoy equal access to all employment opportunities and benefits of employment as required by the Americans with Disabilities Act. EEO is the Law.
