What are the responsibilities and job description for the Administrative Assistant position at The Salvation Army USA Eastern Territory?
This position provides high-level administrative support to the Director of Business at the College for Officer Training. Under limited supervision, the administrative Assistant delivers comprehensive support to ensure the smooth day-to-day operation of the Business Department and senior-level managers.
Responsibilities
Administrative Task
MINIMUM EDUCATION and/or EXPERIENCE
Bachelor's degree (B. A.) from a four-year college or university and three to five years related experience or equivalent combination of education and experience.
Responsibilities
Administrative Task
- Assist with and/or directly handle all correspondence appropriate for the Director of Business (DOB).
- Assist with the managing of the DOB Outlook Inbox and calendar.
- Receive, take messages, and handle phone calls and in-person visits from others as appropriate for DOB.
- Take notes of meetings, prepare meeting agendas, prepare, and distribute reviewed meeting minutes.
- Serve as backup to Assistant Director of Business (ADOB) Administrative Assistant when necessary.
- Process vehicle Use and Rental Requests in the absence of the Transportation Officer.
- Coordinate the annual campus guideline update.
- Communicate with THQ for TAMC as CFOT liaison and coordinate with other CFOT departments for the event.
- Serve as the liaison with the security company and the real estate attorney.
- Assist with communicating with outside vendors for service schedules and purchase orders for office equipment, furniture, and supplies as required.
- Manage all keys for the facilities and distribute per approval from the DOB.
- Enter Maintenance Request Tickets as necessary.
- Assist in scheduling annual and checkout inspections for officer quarters.
- Maintained files on CFC & THQ approvals and related paperwork for capital projects.
- Assist DOB in creating, reviewing, and revising syllabi.
- Assist DOB in creating, reviewing, and revising presentations (most commonly PowerPoint) for classes that DOB instructs.
- Assist in tracking and processing of teaching assignments, schedules and other responsibilities related to the educational component of the DOB's responsibilities.
MINIMUM EDUCATION and/or EXPERIENCE
Bachelor's degree (B. A.) from a four-year college or university and three to five years related experience or equivalent combination of education and experience.
- Ability to handle sensitive information in a confidential manner.
- Strong knowledge and capability in Microsoft Office, emphasizing Word, Outlook, Excel, and Power Point.
- Highly organized, self-directed, and diligent.
- Professional and pleasant demeanor
- Strong verbal and written professional communication skills.
Salary : $30 - $34
