What are the responsibilities and job description for the Administrative Assistant position at The Salvation Army USA Western Territory?
DUTIES AND RESPONSIBILITIES:
- Provide administrative support for donor recognition initiatives.
- Process and track check requests for the Development team.
- Draft, edit, and distribute correspondence, including letters and memorandums.
- Manage incoming and outgoing mail for the assigned fundraiser(s).
- Maintain and update the donor database with accuracy.
- Research donor information to support fundraising efforts.
- Compile and analyze donor-related statistics.
- Generate, manage, and run reports and queries within the database.
- Coordinate donor engagement efforts, including birthday, holiday, and thank-you cards.
- Assist in creating, editing, and preparing marketing campaigns, touch points and solicitation materials.
- Perform other related duties as assigned.
EDUCATION AND EXPERIENCE:
- High school diploma or equivalent (required).
- Proficiency in Microsoft Office programs (excellent skills in Excel and Outlook).
- Proficiency with design in Canva or similar products.
Preferred Experience:
- Associate's degree.
- Minimum of two years of experience as an Administrative or Program Assistant.
- Experience with a CRM system
SKILLS AND ABILITIES:
- Strong communication and interpersonal skills.
- Proactive and able to take initiative.
- Excellent multitasking and organizational abilities.
- High attention to detail and accuracy.
- Collaborative team player with a positive attitude.
This role is ideal for someone who thrives in a fast-paced environment, enjoys administrative work, and is passionate about supporting fundraising efforts.
EQUIPMENT USED:
- Modern Office Equipment and Relevant Software
PHYSICAL REQUIREMENTS:
- Ability to lift up to 25 lbs. (usually file boxes)
COMPENSATION:
A competitive compensation package and significant benefits will be provided to the successful candidate.
ADA Statement:
Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result.
Acknowledgment of Religious Purposes of The Salvation Army:
Please note that The Salvation Army has a religious purpose and status as a church. We ask our employees that they do nothing to their relationship with The Salvation Army to undermine its religious mission. Employees must agree and understand that their services are a necessary part of The Army's religious purposes and their work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army's religious purposes.
At-Will:
Any employment relationship with this organization is of an "at-will" nature, which means that an Employee may resign at any time and the Employer may discharge an Employee at any time with or without cause. It is further understood that this "at will" employment relationship may not be changed by any written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive of this organization.
Experience
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. The Salvation Army is committed to providing reasonable accommodation for qualified job applicants, job candidates, and employees with disabilities to ensure they enjoy equal access to all employment opportunities and benefits of employment as required by the Americans with Disabilities Act. EEO is the Law.
