What are the responsibilities and job description for the SEASONAL ENGINEERING ADMINISTRATIVE ASSISTANT position at The Seabird Ocean Resort and Spa?
Summary
Compensation Benefits
- Pay: $24.20
- Employee Assistance Program - free counseling sessions annually for you and your household members
- Discounts at various retailers – Apple, AT&T, Verizon, Headspace and many more
- Employee Dining Discounts
- Complimentary Employee Meal
- Free Parking
- Hyatt Family/Friend Room Discounts
- Referral Bonuses
Summary:
At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences.
This is a full-time seasonal administrative position working with The Seabird and Mission Pacific Engineering team to help drive our successful operation for an approximate 5 month period.
The Engineering Administrative Assistant must assist in maintaining schedules, calendars & meetings as directed by Engineering Managers. Processing purchase orders, invoices and contracts is a critical element of this role (contract experience is not necessary, but skillsets in purchase orders and invoicing is preferred). Organizational skills, computer proficiency, and communication skills are a must. Ability to work with outside vendors and contractors by phone and e-mail will be a large part of the job.
Our Values: Empathy / Wellbeing / Respect / Integrity / Experimentation / Inclusion
Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Whether it's career opportunities, job enrichment or a supportive work environment, if you are ready for this challenge, then we are ready for you.
Responsibilities:
- Provides administrative support for the Engineering department. This includes but is not limited to answering telephones, filing, typing, preparing reports, maintaining data bases etc.
- Issues work requests to Engineering staff.
- Coordinates work activities including contractor work.
- Places orders for product and services; maintains proper purchase order control systems.
- Keeps track of all department invoices and maintains a proper check book system.
- Tracks and maintains Service Dispatch system data. Keeps track of work orders.
- Coordinates, issues and modifies work schedules for engineering departments. Keeps track of attendance, vacations etc.
- Supports Managers with payroll functions. Issues required personnel action forms.
- Maintains proper stock of office supplies and keeps office clean and organized.
- Prepares all duties/accountabilities in a timely and efficient manner following established company policy.
- Reviewing vendor contracts and ensuring all 3rd party contracts are current.
- Interacts with Maintenance Engineers on daily basis to communicate projects assigned to them and clarify details.
Qualifications
- Hotel experience preferred.
- Good communication skills.
- Working knowledge of the Birchstreet (or similar platform) purchasing system.
- Ability to learn and work with the Dimensions Time Management system.
- Windows programs proficiency required. Computer skills required.
- Good communication and organizational skills are necessary.
- Ideal candidate will excel at building relationships with other departments in the hotel (Operations, Finance and F&B teams).
Hyatt is proud to be an Equal Employment Opportunity employer committed to an inclusive and diverse workplace. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex,
Salary : $24
