What are the responsibilities and job description for the Office Manager position at The Sharing Shelf?
The Sharing Shelf addresses clothing insecurity and meets the basic material needs of children and teens in Westchester County, bringing dignity and respect, so they can thrive. To achieve our mission, we operate an umbrella of programs : a Clothing Bank for Children, Teen Boutique and Teen Boutique Pop-Ups, Backpacks to School and the Diaper Bank for Westchester.
Our program is a small, tight-knit team that works collaboratively.
We’re looking for an office manager with excellent organizational skills, personable, a team player with the flexibility to work in a dynamic environment.
Responsibilities
- Oversee day-to-day office activities and serve as the main point of contact in the reception area. Greet volunteers and donors who arrive at or contact our program and ensure a quality, friendly, personal experience.
- Ensure timely responses to calls and other requests for information and connect inquiries to appropriate staff.
- Maintain common areas, organize procedures, handle correspondence, manage file systems, and oversee supplies and equipment.
- Provide direct administrative support as needed, including scheduling appointments, meetings, and events; maintaining file systems; mailing and shipping packages; updating and maintaining contacts database and employee lists; and collaborating with the COO and Executive Director on outgoing mailings.
- Oversee and maintain office equipment for uninterrupted function, identify needs and acquire office supplies, manage vendor relationships, and coordinate deliveries when requested.
- Manage relationships with the IT support team, landlord and maintenance team and serve as the point of contact for issues that arise.
Required skills and qualifications
Preferred skills and qualifications
Other details :
This is a part-time on-site position, Monday to Thursday at The Sharing Shelf, located at 47 Purdy Avenue, Port Chester NY 10573
To apply for this position, please send a cover email and your resume to info@sharingshelf.org with the subject line “Office Manager.”