Chief Financial Officer

Description

Essential Functions

(The duties below are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on the assigned area of responsibility, incumbents in the position may perform some or all of the activities described below. Additions, deletions or changes may be made to this description at any time without prior notice.)

General Responsibilities 

• Compile monthly financial statements and budget variances.
• Prepare annual budget and ensure spending are within the approved budget
•  Meet with the Finance Committee to review the prepared financial statements and make recommendations of variances
• Serve as Finance Committee staff liaison
• Monitor all financial transactions, including payment of invoices, deposits of revenue, reconciliation of bank statements, and special reports a requested
• Supervise accounting staff

Finance Responsibilities

• Direct the financial operations of the Shelter
• Supervise the accounting functions and provide support to staff to complete the mission of the Shelter
• Assist on strategic matters relating to budget management, cost-benefit analysis, forecasting needs, and internal control
• Develop policies to control and coordinate accounting, auditing, budgets, taxes and related activities and records
• Develop, establish, and administer procedures and systems pertaining to financial matters
• Prepare operating budgets and financial forecasts in coordination with stakeholders
• Forecast and analyze administrative and managerial functions
• Develop, analyze, and interpret statistical and accounting information
• Evaluate operating results for costs, revenues, budgets, policies of operation, trends, and increased profit possibilities
• Supervise the staffing, scheduling, training, and professional development of department members.
• Formulate, receive, and recommend policy proposals relating to accounting and auditing, the budget, revenue and cost control procedures, preparation and payment of payrolls, tax matters, compilation of statistics, and office methods and procedures.
• Verify reports to agencies, trade associations, and professional organizations for dissemination
• Review monthly ledgers including receivables, payables, bank and other asset accounts, and wage accounts
• Inform and advise department managers on financial aspects respectively
• Ensure preparation of applicable federal, state, and local tax returns
• Review ad hoc reports as necessary and disseminate to respective stakeholders
• Select, train, supervise, schedule, and evaluate staff
• Attend monthly Board of Directors meetings and other meetings as required
• Compile, approve, and maintain credit applications for vendors
• Review fixed asset ledgers and depreciation schedules monthly 
• Manage assigned projects relating to department and Shelter needs
• Review cash sheets to ensure all receipts have been posted
• Audit all cash and charge expenditures.
• Setup safeguards for all funds in bank accounts
• Ensure revenues are properly and correctly deposited and supervise issuance of all checks
• Follow investment program approved by Board and perform investment of all excess funds timely to maximize cash flow return
• Plan professional development and training activities for staff
• Seek current accounting practices with peers in the same industry as necessary
• Plan and manage capital budgets and cash flow statements with respective department managers
• Review bank account reconciliation
• Maintain necessary procedures for confidentiality relating to participants and employee issues
• Provide financial insights and viability for decision-making on long-range planning of the Shelter
• Guide the CEO and department managers on financial stability of the Shelter 
• Maintain a system of accounts and keep books and records on all transactions and assets
• Ensure financials will be due by an agreed upon day of the following month
• Prepare a schedule of financials due dates to be shared annually to the CEO and Finance Committee
• Manage payroll, using various tools and partnering with the payroll services company employed by the Shelter to deliver flawless payments
• Supervise the Finance Department and assign jobs relevant to accounts payable/accounts receivable
• Assist in the management of compliance and all reconciliations
• Work with managers to develop the annual budget
• Abide by all current Shelter stated policies and procedures
• Ensure that all financial transactions are processed accurately, in a timely manner, and in accordance with generally accepted accounting principles
• Develop, implement, and maintain processes and controls that are currently best practices related to transaction processing
• Manage, oversee, process (as appropriate), and act as a backup for processing the following transactions: payroll, accounts payable, revenue and expense, fixed assets, cash, bank reconciliations, and allocations
• Oversee month-end closing procedures including overhead allocations, account reconciliations, and updating schedules
• Assist in coordinating the preparation of the draft audited financial statements and all tax returns
• Coordinate the preparation of financial information for the corporate annual report
• Recommend and report on benchmarks against which to measure organizational performance
• Lead the production of cash flow reports, annual budget, and forecasts
• Calculate variances from the budget and report significant issues to the CEO
• Provide for a system of management cost reports
• Provide financial analyses and models as needed, particularly for capital investments of Shelter reserves, pricing decisions, and contract negotiations
• Prepare and assist in developing audit schedules for the annual audit
• Gather needed information for the annual tax return
• Oversee state registration filings

Grant Writing Responsibilities

• Assist in preparation of grant applications
• Prepare and submit monthly reimbursement requests
• Prepare donor reports
• Oversee compliance with non-program grant stipulations
• Prepare budgets for staff covered under grants and monitor and update staff to ensure funds are being spent timely

Administrative Responsibilities

• Oversee efficient operation of all office functions
• Minimize all risks and prioritize risk management
• Complete and file all government requirements, such as annual report, property taxes, solicitation registration, etc.
• File annual 990

Knowledge, Skills and Abilities:

• Commitment to the mission of Shelter
• Requires administrative, analytical, interpersonal, problem-solving, trouble-shooting and oral and written communications skills
• Must be highly organized
• Ability to work independently and be able to be the change agent
• Holds self and others accountable for measurable high-quality, timely, and cost-effective results
• Determines objectives, sets priorities, and delegates work. Accepts responsibility for mistakes
• Complies with established control systems and rules
• Knowledge of planning, coordination, and execution of business functions, resource allocation, and production
• Knowledge of procedures for assessing, evaluating, and monitoring projects for compliance with Federal laws, regulations, and guidance
• Encourages creative tension and differences of opinions
• Anticipates and takes steps to prevent counter-productive confrontations
• Manages and resolves conflicts and disagreements in a constructive manner 
• Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change
• Behaves in an honest, fair, and ethical manner. Shows consistency in words and actions
• Models high standards of ethics 
• Influences, motivates, and challenges others; adapts leadership styles to a variety of situations
• Treats others with courtesy, sensitivity, and respect
• Considers and responds appropriately to the needs and feelings of different people in different situations
• Is thorough when performing work and conscientious about attending to detail
• Relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences
• Uses computers, software applications, databases, and automated systems to accomplish work 
• Uses efficient learning techniques to acquire and apply new knowledge and skills; uses training, feedback, or other opportunities for self-learning and development
• Expresses information (for example, ideas or facts) to individuals effectively, considers the audience and nature of the information (for example, sensitive); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately
• Knowledge of performance management concepts, principles, and practices related to planning, monitoring, rating, and rewarding employee performance
• Encourages and facilitates cooperation, pride, trust, and group identity; fosters commitment and team spirit; works with others to achieve goals
• Generates, receives and maintains confidential and sensitive files, information and reports and ensure security of files

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The Shelter for Abused Women & Children complies with the Americans with Disabilities Act of 1990 and support to the Deaf or Hard-of­Hearing in accordance with Section 504 of the Rehabilitation Act of 1973. The Shelter is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, sex, religion, national origin, disability, sexual orientation, or marital status. We assure you that your opportunity for employment with us depends solely upon your knowledge, skills, and abilities.

REASONABLE ACCOMMODATION WILL BE MADE FOR OTHERWISE QUALIFIED INDIVIDUAL WITH A DISABILITY.

Employee Benefits

The Shelter offers a spectacular benefits package for all full-time staff, staff appreciation events, and generous 200 hours of paid time off for vacation, your birthday, holidays, and sick days. We cover 100% of medical and mental health benefits, offer affordable dental and vision plans, an employer match 401K program, Flexible Spending Account for medical expenses and dependent care, Employee Assistance Program, and Paid Time Off Buy Back Program for eligible employees. We also encourage a happy, healthy, and whole work environment by empowering staff to maintain their wellness through fitness incentives. 

Qualifications

• Strong knowledge of nonprofit financial management, including fund accounting.
• Excellent analytical, organizational, and problem-solving skills.
• Strong interpersonal and communication skills, with the ability to present complex financial information to diverse audiences.
• Proficiency in financial management software and Microsoft Office Suite.