Accounting Specialist

Centre is a leading supplier of defense products and services. For over 75 years, Centre has provided support to the defense industry as well as serviced its commercial entertainment industry (movies, television and video gaming) customers through its New York facilities.

Position Summary:

The Accounting Specialist position is an integral member of the finance team. This position contributes to the processing of financial transactions and ensures adherence to generally accepted accounting principles (GAAP) and company policies. This position is under a hybrid working model with a flexible work arrangement that combines remote and on-site work. 

Essential Duties and Responsibilities:

Accounts Payable

· Prepare and process invoices accurately and timely in accounting system together with Chase 360/BILL.com

· Establish new vendors in accordance with company policies

· Identify and resolve any discrepancies between purchase orders and invoices

· Prepare and process vendor payments

· Manage and reconcile multiple credit card accounts

· Review A/P Aging, prioritize and recommend payments to ensure that vendors are paid timely

· Maintain vendor files to include W-9s, 1099s, Vendor Setup Forms, Credit Applications, etc.

Accounts Receivable

· Verify the accuracy of customer accounts and billing records

· Proactively coordinates with other internal departments on collections ensuring customer receivables are collected promptly; resolves collections by examining customer payment plans, payment history, credit line and making collections calls

· Post customer payments by recording cash, checks, ACH, wires and credit card transactions

· Maintain cash receipt files

· Submit deposits via bank scanner daily and ensure secure and timely transport of customer deposits to the bank when needed

General Ledger/Other

· Perform bank account reconciliations

· Support monthly and year-end financial close, balance sheet reconciliations, and accruals

· Coordinate accounting processes across diverse companies and understand the intricacies of various organizational structures and their interrelationships

· Develop and document business processes and accounting policies to maintain and strengthen internal controls

· Identify opportunities for process improvement and assist in implementing changes to increase efficiency and accuracy in financial operations

· Through internal review procedures, ensure compliance with company policies and relevant regulations

· Support various audits by preparing workpapers and gathering supporting documentation as needed

· Assist in regulatory compliance and reporting, including tax filings

· Other financial duties as may be required

Experience/Skills/Specific Knowledge/Education:

· Bachelor's degree in Accounting or related field with strong emphasis in Accounting

· Minimum 3 years’ experience in accounting, preferably in a multi-company setting

· Experience using MS Office and QuickBooks and/or QuickBooks Online required; Bill.com experience preferred

· Experience in handling multiple concurrent tasks and meeting strict deadlines

· Excellent written and oral communication skills, both internally and with vendors and customers

· Strong analytical and problem-solving skills

· Exceptional attention to detail and accuracy

· Must be a team player and act cooperatively with the business but also be able to work independently