What are the responsibilities and job description for the Foundation Coordinator position at The Staff Pad?
Job Title: Foundation Coordinator
About the Role:
The Staff Pad is honored to partner with a non-profit healthcare system in Helena, Montana. We are seeking a highly skilled and organized individual to join our team as a Foundation Coordinator.
This role requires exceptional communication skills, attention to detail, and the ability to handle multiple tasks efficiently. The successful candidate will be responsible for managing donor records, supporting financial tasks, assisting with fundraising events, and providing administrative support to the Foundation team.
Key Responsibilities:
- Database Management: Oversee the Blackbaud RE database for 50,000 donor, prospect, and stakeholder records; enter 3,000–5,000 gift records annually.
- Financial Coordination: Assist the Foundation Accountant with monthly financials, account reconciliations, pledge management, audit reports, Form 990, and charitable gift annuity valuations.
- Donor Acknowledgment: Prepare and send thank-you letters for each donation in partnership with the Donor Engagement Officer.
- Fundraising Events: Help organize and staff 7-8 annual fundraising and stewardship events with the Foundation team.
- Reporting: Generate queries and reports for internal use, board presentations, and other needs.
- Executive Support: Act as Executive Assistant to the Foundation VP, managing schedules, appointments, expense reports, and administrative duties.
Requirements:
- Experience: Advanced skills in Microsoft Word, Excel, and Raisers Edge database management. Experience with accounting and bank deposits required.
- Education: High school diploma, GED, or HiSET required; some college or business school training preferred.
- Licensing: Must have a valid Montana driver's license with a clear driving record.
Estimated Salary: $55,000 - $65,000 per year
Location: Helena, MT 59604
Salary : $55,000 - $65,000
