What are the responsibilities and job description for the Sales Administrative Assistant position at The Staff Pad?
The Staff Pad has partnered with one of Colorado’s largest account receivable management companies to hire a Sales Administrative Assistant. Headquartered in Longmont, this industry leader works with organizations across all 50 states, providing expert support in managing revenue cycles.
Qualifications Required:
· High School diploma or equivalent
· Three years of customer service experience
· Excellent verbal and written communication skills
· Proven experience in a sales administrative, executive assistant, or sales support role.
· Strong organizational skills and attention to detail; ability to multitask and manage competing priorities.
· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with CRM software (e.g., Salesforce) is a plus.
· Ability to handle confidential information with professionalism and discretion.
· Experience handling RFPs, contracts, and client-facing tasks is preferred.
· Ability to travel occasionally for client meetings or events (up to 10%).
· Three years of customer service experience
· Excellent verbal and written communication skills
· Proven experience in a sales administrative, executive assistant, or sales support role.
· Strong organizational skills and attention to detail; ability to multitask and manage competing priorities.
· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with CRM software (e.g., Salesforce) is a plus.
· Ability to handle confidential information with professionalism and discretion.
· Experience handling RFPs, contracts, and client-facing tasks is preferred.
· Ability to travel occasionally for client meetings or events (up to 10%).
Essential functions and responsibilities:
· Follow up with prospective clients to nurture leads, ensure timely responses, and maintain strong relationships.
· Schedule and coordinate meetings and calls between clients and the sales team.
· Update the CRM system with all client interactions, ensuring that follow-up activities are accurately tracked and completed.
· Manage sales reps’ calendars, including scheduling meetings, calls, and coordinating travel arrangements.
· This would include coordinating travel logistics for sales team members attending client meetings, trade shows, or conferences (flights, hotels, transportation).
· Prepare detailed travel itineraries and assist with processing travel expenses.
· Handle inbound sales calls and inquiries, distributing information and following up on sales leads.
· Assist with preparing and submitting proposals, including Request for Proposals (RFPs) and sales presentations.
· Serve as a point of contact for clients during administrative processes, including exchanging contracts, compliance forms, and other documentation.
· Facilitate document flow between clients and various departments, ensuring timely and accurate processing of contracts, forms, and agreements.
· Collaborate with other departments to ensure the seamless execution of client contracts, proposals, and other sales-related processes.
· Assist with maintaining sales materials, updating sales databases, and preparing reports or presentations for internal and external use.
· Occasionally travel to support the sales team during on-site client meetings, conferences, or other events, assisting with logistics and administrative support.
· Schedule and coordinate meetings and calls between clients and the sales team.
· Update the CRM system with all client interactions, ensuring that follow-up activities are accurately tracked and completed.
· Manage sales reps’ calendars, including scheduling meetings, calls, and coordinating travel arrangements.
· This would include coordinating travel logistics for sales team members attending client meetings, trade shows, or conferences (flights, hotels, transportation).
· Prepare detailed travel itineraries and assist with processing travel expenses.
· Handle inbound sales calls and inquiries, distributing information and following up on sales leads.
· Assist with preparing and submitting proposals, including Request for Proposals (RFPs) and sales presentations.
· Serve as a point of contact for clients during administrative processes, including exchanging contracts, compliance forms, and other documentation.
· Facilitate document flow between clients and various departments, ensuring timely and accurate processing of contracts, forms, and agreements.
· Collaborate with other departments to ensure the seamless execution of client contracts, proposals, and other sales-related processes.
· Assist with maintaining sales materials, updating sales databases, and preparing reports or presentations for internal and external use.
· Occasionally travel to support the sales team during on-site client meetings, conferences, or other events, assisting with logistics and administrative support.
Salary : $18 - $24
