ACCOUNTING SERVICES ADMINISTRATOR - SES

Requisition No: 848962

Agency: Highway Safety and Motor Vehicle

Working Title: ACCOUNTING SERVICES ADMINISTRATOR - SES - 76000353

Pay Plan: SES

Position Number: 76000353

Salary: $56,800.44 Annually

Posting Closing Date: 03/25/2025

Total Compensation Estimator Tool

Division of Administrative Services

Bureau of Accounting

Selected Exempt Service (SES) Opportunity

*Open Competitive Opportunity*

To be considered for this position, applicant responses to qualifying questions must be clearly stated within the employment history. Software systems, actual work experience, and years of employment must be clearly defined, or the application may not be considered for the position.

Contact Person: Nathaniel Seabrooks, (850) 617-3438, Nathanielseabrooks@flhsmv.gov

The Organization

The Florida Department of Highway Safety and Motor Vehicles (FLHSMV) provides highway safety and security through excellence in service, education, and enforcement. With a workforce of approximately 4,500 employees throughout the state, the Department is leading the way to A Safer Florida through the efficient and professional execution of its core mission: the issuance of driver licenses, vehicle tags and titles, and operation of the Florida Highway Patrol.

Our Benefits include

• Paid Parental Leave
• Annual and Sick Leave Package
• Nine Paid Holidays
• State Health and Life Insurance
• Educational Benefits
• Contributory Retirement Plan

To learn more about FLHSMV and why it’s a great place to work, visit our website at: flhsmv.gov/careers.

Duties and Responsabilities

This Accounting Services Administrator - SES position is within the Accounts Receivable section, in the Revenue Unit of the Bureau of Accounting with the Department of Highway Safety and Motor Vehicles. The incumbent in this position is authorized to manage the Accounts Receivable System and the operation responsible for handling a billion dollars in revenue received in this department from Individual customers received through the mailroom, from Tax Collectors received by Electronic Payment System (EPS), which is a FLHSMV website to the Tax Collector/Driver License ad OMV offices that will allow a secure capture and processing of payments and payment related information. The incumbent in this position is also authorized to manage and control the Cash Receipting System (CRS) which allows all monies received in the department to be recorded and processed to ensure a safety control of all monies received. The incumbent in this position manages and controls the field change distributed to all Driver License and OMV offices in the field and in-house. The incumbent in this position is authorized to approve purchase or payment of Invoices in accordance with Department of Highway Safety and Motor Vehicles policies relating to procurement of commodities/services. The provisions of Section 215.422 F.S. concerning limitations of purchase approval and processing time, and for automatic imposition of penalties in the event of noncompliance are mandatory.

Knowledge, Skills, and Abilities

• Knowledge of various office procedures, practices, principles and techniques of effective communication.
• Knowledge of FLAIR the State's accounting system and MyFloridaMarketPlace eProcurement System.
• Knowledge of the State of Florida accounting principles, practices and procedures.
• Knowledge of good customer service practices.
• Skilled in auditing, reviewing, reconciling, or analyzing data for compliance with regulatory requirements, policies, and procedures.
• Ability to work independently and require very minimal or no supervision.
• Ability to conduct interviews.
• Skilled as a problem solver, organizer and planner. Ability to identify work processes that must be changed to achieve goals.
• Ability to schedule activities and work products to meet established deadlines.
• Skilled in oral and written communication techniques.
• Ability to relate with peers, subordinates and management in conducting day to day business.
• Able to establish and maintain effective working relationships with coworkers and customers.

Preferred Qualifications

• Five or more years of supervisory experience.
• Four or more years of FLAIR experience.
• Two or more years of financial reporting experience.
• Experience in customer service.
• Experience performing data entry and/or maintaining databases and spreadsheets.
• Experience composing professional written correspondence.
• Experience and/or education in accounting or bookkeeping.
• Experience processing deposits, refunds and payments.
• Experience working with Credit Card System (CSR), Cashier Receipts System (CRS), Smart Cop or any other database excluding Excel.
• Associate degree or higher from an accredited college or university.

General Information

• The elements of the selection process may include a skill assessment and/or oral interview.
• Applicants being considered for employment will be required to submit to a fingerprint-based background investigation, which will include a check of the criminal history records of the FBI. Fingerprints and associated information/biometrics will be retained in the FBI’s Next Generation Identification (NGI) system and fingerprints may continue to be compared against fingerprints submitted to or retained by NGI.
• FLHSMV employees are paid once a month on the last workday of each month. All state employees are required to participate in the direct deposit program pursuant to s. 110.113 Florida Statutes.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.