CLERK SPECIALIST

Requisition No: 847595

Agency: Department of Education

Working Title: CLERK SPECIALIST - 48005013

Pay Plan: Student/Gradte Assnt

Position Number: 48005013

Salary: 15.75/hr

Posting Closing Date: 03/14/2025

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Florida Department of Education

Division of K-12 Public Schools

Bureau of Family and Community Outreach

Location: Tallahassee Turlington Building

OPS Clerk Specialist / 4800

Salary: $15.75 / Hour

Florida Department of Education Mission Statement (or) Mission of the Bureau/Office

Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success.

The FDOE’s mission for Florida’s Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities.

Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.

FDOE’s goal is to hire individuals to provide:

Office Contact

Devynn Allen, 850-245-0847

Job Description

This is a part-time OPS student position that will work directly with the Pre-collegiate Programs Director. Duties include tasks to improve workflow and simplify reporting procedures. The ideal candidate is expected to be highly organized, detailed oriented, and demonstrate strong computer competence. The candidate must communicate effectively, both verbally and in writing.

• This position is not approved for teleworking.

Duties and Responsibilities

The part-time OPS Clerk Specialist will be responsible for:

• Performing routine clerical and administrative functions.

• Analyzing operating practices and procedures.

• Filing, maintaining, storing, retrieving, or reproducing documents, records, and reports.

• Tracking Program-related data.

• Preparing resources and other informational materials.

• Working on special projects as assigned.

• Assisting staff, project partners, and stakeholders, as necessary.

Who We Are Looking For

A highly organized and detailed oriented individual who demonstrates strong computer competence including Microsoft Office Suite, Microsoft PowerPoint, Microsoft Excel, and Microsoft SharePoint. Excellent organizational and time management skills are necessary. The incumbent must work independently and interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect the productivity and morale of the unity. Attendance is an essential function.

Knowledge, Skills, and Abilities

• Ability to prioritize, plan, organize and coordinate assigned work.

• Ability to work independently.

• Ability to analyze operating practices and procedures.

• Ability to manage assigned tasks within their approved work schedule.

• Knowledge of office procedures and practices.

• Knowledge and ability to demonstrate computer proficiency including Microsoft Office Suite, Microsoft PowerPoint, Microsoft Excel, and Microsoft SharePoint.

• Excellent verbal and written communication skills.

Minimum Qualifications:

• This is a student position. The applicant must currently be a student and able to provide class schedule on request.
• Ability to communicate effectively including verbal and written communication.
• Must have a Valid Driver’s License.

APPLICATION INFORMATION & REQUIREMENTS

Candidate Profile (application) must be complete in its entirety. Your packet may be held up at the final review step if you are missing the below items:

• Work History (entered with the most recent/current listed first):
  • All State of Florida jobs
  • All Florida University jobs.
  • All periods of employment from high school graduation
  • Periods of unemployment
  • Gaps 3 months or more*
  • Education
  • Volunteer Experience
• Include supervisor names and phone numbers including current place of employment.
• • Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• Experience, education, training, knowledge, skills, and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.

• If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).
• If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.
• All documentation is due by the close of the vacancy announcement.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

BENEFITS INFORMATION

OPS employees do not participate in state group insurance or the state retirement system.

OPS employees may participate in the State of Florida 457 Deferred Compensation Plan.

OPS employees may wish to inquire into the following state programs:

The “Florida Discount Drug Card” program: http://www.floridadiscountdrugcard.com

The “Cover Florida” Health Care Access program: http://www.coverfloridahealthcare.com

The “Florida KidCare” Health Insurance program: http://floridakidcare.org

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted, or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SPECIAL REQUIREMENTS:

Selective Services System (SSS)

Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the Selective Service website.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.