DOS - DOCUMENT SPECIALIST

Requisition No: 845814

Agency: Department of State

Working Title: DOS - DOCUMENT SPECIALIST - 45000942

Pay Plan: Career Service

Position Number: 45000942

Salary: $33,760.00 annually

Posting Closing Date: 02/01/2025

Total Compensation Estimator Tool

Department of State

Document Specialist

Division of Corporations

Bureau of Commercial Information Services

Open Competitive

Minimum Qualifications:

• High School Diploma or equivalent.
• Ability to lift up to 30 pounds.

Preferences:

• Experience with check Processing
• Experience scanning documents
• Experience with document tracking

Special Note:

Responses to qualifying questions must be clearly supported in your employment history.

Duties and Responsibilities:

• Pick up processed documents from sections to prep for scanning.
• Prepare batched documents for scanning.
• Scans documents on image scanner.
• Inspects images as documents are scanned for quality assurance. Make corrections as necessary.
• Executes an application program in the database to generate a bar-coded batch cover page.
• Generate production schedules.
• Operates computer peripheral hardware for production and production control.
• Opens and reviews incoming mail.
• Assembles documents for validation and image production.
• Examine documents to determine what categories in the database to input fees.
• Assists in research of records and tracking of documents to insure quality control.
• Validates documents with validation number and document tracking number.
• Maintains document log.
• Batches, checks, and forwards them to the Fiscal Office for deposit.
• Opens and reviews all incoming mail.
• Assembles documents for validation and image production.
• Attaches checks to documents ensuring proper fees have been submitted.
• Batches documents based on type of filings/action, filing fee, and volume of documents.
• Answers incoming Division calls to assist the public with filing information as needed.
• Performs other work-related duties as required.

Knowledge/Skills/Abilities:

• Knowledge of various Division of Corporations filing types and fees.
• Skills in operation of validation and/or scanning equipment.

CRIMINAL BACKGROUND CHECKS: A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.