FDC-ADMINISTRATIVE ASSISTANT I

Requisition No: 846476

Agency: Department of Corrections

Working Title: FDC-ADMINISTRATIVE ASSISTANT I-70022893-JEFFERSON CORRECTIONAL INSTITUTION

Pay Plan: Career Service

Position Number: 70022893

Salary: $36,230.74 - $38,393.42 Annually

Posting Closing Date: 02/24/2025

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***OPEN COMPETITIVE ADVERTISEMENT***

Administrative Assistant I – 70022893

This advertisement is for a Career Service position located at Jefferson Correctional Institution in the Main Warden’s Office.

Salary Range : $36,230.74 - $38,393.42 Annually

SALARY WILL BE DETERMINED IN ACCORDANCE WITH CURRENT PAY POLICY.

SPECIFIC DUTIES & RESPONSIBILITIES:

• This position provides administrative assistance to the Warden by researching and gathering data, preparing written reports and statistical reports, providing guidance and assistance to staff formulating projections and recommendations, and making independent conclusions.
• Reviews, analyzes, and prepares drafts of interoffice memorandums, correspondence, DC-mail messages and confidential material for the review and approval of the Warden.
• Gathers, compiles and records statistical data, written reports and other information for review by the Warden.
• Interacts with the public and staff in a tactful and courteous manner by responding to questions, interpreting rules, regulations, policies and procedures, and practices. Refer questions as needed to the Warden.
• Assist the Warden by providing information (oral & written) to department heads concerning attendance at meetings, conference and seminars.
• Maintains a calendar of events for Warden for those events requiring his attendance. Coordinates scheduling for training vehicle and vehicle assigned to the Warden's Office for such events.
• Compiles data from department heads and recapitulates into bi-weekly and monthly reports/approval by Warden and forwarded to Regional Director ..
• Opens, dates and distributes daily mail for Warden. Copies and distributes mail/correspondence to appropriate department after reviewed by Warden. Coordinates with the mail room to ensure that all outgoing mail from the Warden's office is processed daily. When necessary, distribute copies of the proposed DC rules, Adopted Rules and Policy & Procedure Directives.
• Answers the telephone promptly, politely and professionally. Screens and transfers callers to appropriate personnel or takes and transmits all messages accurately and without delay.
• Responsible for taking, transcribing and distributing minutes of meetings conducted by the Warden.
• Maintains all office files and documents in an accurate, current and secure manner.

BENEFITS:

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition-Free college courses.
• Retirement Plans with the Florida Retirement System:
  • Pension Plan (Traditional Retirement Pension Plan)
  • Investment Plan (401(K)-Type Retirement Plan)
  • Deferred Retirement Option Program (Drop)
  • Deferred Compensation
  • Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption.
  
  

REQUIRED QUALIFICATIONS:

• High school diploma or its equivalent.
• Two (2) or more years of secretarial or clerical experience.

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks. If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge, and experience, please submit a State of Florida Application and resume through the People First system. If you experience problems applying on-line, please call the People First Service Center at 1-877-562-7287. Applications will be accepted until 11:59 PM EST on the closing date.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.