What are the responsibilities and job description for the FDC-ADMINISTRATIVE ASSISTANT III position at The State of Florida?
Requisition No: 847055
Agency: Department of Corrections
Working Title: FDC-ADMINISTRATIVE ASSISTANT III-70008042-REGION 1 OFFICE COMMUNITY CORRECTIONS
Pay Plan: Career Service
Position Number: 70008042
Salary: $41,097.16 - $43,260.36 Annual Range
Posting Closing Date: 03/05/2025
Total Compensation Estimator Tool
***OPEN COMPETITIVE ADVERTISEMENT***
Administrative Assistant III – 70008042
This advertisement is for a Career Service position located at Region 1 Office of Community Corrections.
Salary: $41,097.16 - $43,260.36 Annual Range
SALARY WILL BE DETERMINED IN ACCORDANCE WITH CURRENT PAY POLICY.
SPECIFIC DUTIES & RESPONSIBILITIES:
Researches, prepares analysis, and coordinates reports for the Regional Director for special projects as assigned.
Prepares consolidated responses from requested entities and ensures all deadlines provided are met on a timely basis.
Receives and handles incoming correspondence for Regional Director. Composes replies not requiring the personal attention of the Regional Director. Independently composes and signs letters of acknowledgment and notification for the Regional Director.
Takes incoming calls for the Regional Director, screen calls and researches/provides analysis to provide the necessary information to caller in those instances where the Regional Director’s personal attention is not required.
Prepares agendas and documents for Regional Director’s meetings, prepares minutes in final form for distribution. Maintains Regional Director’s calendar and itinerary and schedules meetings, conferences and appointment and keeps the Regional Director informed. Makes travel arrangements, prepares expense vouchers and expense reports.
Researches and prepares management reports, spreadsheets and inventories as directed by the Regional Director for review and information. Obtains, researches, analyzes and organizes substantive information for use by the Regional Director for conferences, meetings, speeches, etc.
Maintains a comprehensive electronic suspense filing system.
Prepares documents and communication for central office Public Affairs.
Assists the Regional Director in the preparation for presentations, by organizing, preparing, and editing Power Points.
Maintains staff rosters and contact information and will perform certain emergency management functions as directed by the Regional Director.
Assists Field Office Manager with Finance & Accounting tasks and responsibilities as directed.
Assists Human Resource Consultant with personnel tasks and responsibilities to include recruiting efforts and hiring process, working as a liaison with personnel for recruiting and hiring of positions in community corrections as directed.
Assists and provides support for the Regional Academies as directed.
Coordinates and completes projects and special assignments as assigned by the Regional Director.
Reviews and provides routine reports as necessary to support the field. Prepares and analyzes quality assurance reports utilized to monitor compliance with Florida Statutes and Department procedures.
Plans, initiates and carries to completion administrative and office management responsibilities. Ensures all deadlines are met on a timely basis.
Assists with Court Ordered Payments exceptions and ability to assist Regional Probation and Parole Specialists as back up when needed.
BENEFITS:
Paid vacation, sick leave, and holidays.
Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
Tuition-Free college courses.
Retirement Plans with the Florida Retirement System:
Pension Plan (Traditional Retirement Pension Plan)
Investment Plan (401(K)-Type Retirement Plan)
Deferred Retirement Option Program (Drop)
Deferred Compensation
Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption.
REQUIRED QUALIFICATIONS:
High School Diploma or it’s equivalent.
Valid Driver License
Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks. If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge, and experience, please submit a State of Florida Application and resume through the People First system. If you experience problems applying on-line, please call the People First Service Center at 1-877-562-7287. Applications will be accepted until 11:59 PM EST on the closing date.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.
Agency: Department of Corrections
Working Title: FDC-ADMINISTRATIVE ASSISTANT III-70008042-REGION 1 OFFICE COMMUNITY CORRECTIONS
Pay Plan: Career Service
Position Number: 70008042
Salary: $41,097.16 - $43,260.36 Annual Range
Posting Closing Date: 03/05/2025
Total Compensation Estimator Tool
***OPEN COMPETITIVE ADVERTISEMENT***
Administrative Assistant III – 70008042
This advertisement is for a Career Service position located at Region 1 Office of Community Corrections.
Salary: $41,097.16 - $43,260.36 Annual Range
SALARY WILL BE DETERMINED IN ACCORDANCE WITH CURRENT PAY POLICY.
SPECIFIC DUTIES & RESPONSIBILITIES:
Researches, prepares analysis, and coordinates reports for the Regional Director for special projects as assigned.
Prepares consolidated responses from requested entities and ensures all deadlines provided are met on a timely basis.
Receives and handles incoming correspondence for Regional Director. Composes replies not requiring the personal attention of the Regional Director. Independently composes and signs letters of acknowledgment and notification for the Regional Director.
Takes incoming calls for the Regional Director, screen calls and researches/provides analysis to provide the necessary information to caller in those instances where the Regional Director’s personal attention is not required.
Prepares agendas and documents for Regional Director’s meetings, prepares minutes in final form for distribution. Maintains Regional Director’s calendar and itinerary and schedules meetings, conferences and appointment and keeps the Regional Director informed. Makes travel arrangements, prepares expense vouchers and expense reports.
Researches and prepares management reports, spreadsheets and inventories as directed by the Regional Director for review and information. Obtains, researches, analyzes and organizes substantive information for use by the Regional Director for conferences, meetings, speeches, etc.
Maintains a comprehensive electronic suspense filing system.
Prepares documents and communication for central office Public Affairs.
Assists the Regional Director in the preparation for presentations, by organizing, preparing, and editing Power Points.
Maintains staff rosters and contact information and will perform certain emergency management functions as directed by the Regional Director.
Assists Field Office Manager with Finance & Accounting tasks and responsibilities as directed.
Assists Human Resource Consultant with personnel tasks and responsibilities to include recruiting efforts and hiring process, working as a liaison with personnel for recruiting and hiring of positions in community corrections as directed.
Assists and provides support for the Regional Academies as directed.
Coordinates and completes projects and special assignments as assigned by the Regional Director.
Reviews and provides routine reports as necessary to support the field. Prepares and analyzes quality assurance reports utilized to monitor compliance with Florida Statutes and Department procedures.
Plans, initiates and carries to completion administrative and office management responsibilities. Ensures all deadlines are met on a timely basis.
Assists with Court Ordered Payments exceptions and ability to assist Regional Probation and Parole Specialists as back up when needed.
BENEFITS:
Paid vacation, sick leave, and holidays.
Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
Tuition-Free college courses.
Retirement Plans with the Florida Retirement System:
Pension Plan (Traditional Retirement Pension Plan)
Investment Plan (401(K)-Type Retirement Plan)
Deferred Retirement Option Program (Drop)
Deferred Compensation
Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption.
REQUIRED QUALIFICATIONS:
High School Diploma or it’s equivalent.
Valid Driver License
Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks. If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge, and experience, please submit a State of Florida Application and resume through the People First system. If you experience problems applying on-line, please call the People First Service Center at 1-877-562-7287. Applications will be accepted until 11:59 PM EST on the closing date.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.
Salary : $41,097 - $43,260
