GOVERNMENT OPERATIONS CONSULTANT III-SES

Requisition No: 849479

Agency: Commerce

Working Title: 849479-GOVERNMENT OPERATIONS CONSULTANT III-SES - 40021203

Pay Plan: SES

Position Number: 40021203

Salary: $45,000 - $60,000

Posting Closing Date: 04/09/2025

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JOB TYPE: FULL TIME / SELECTED EXEMPT SERVICE

POSITION LOCATION: Tallahassee, FL (relocation benefits are not available for this position)

Your Specific Responsibilities:

In accordance with Chapter 447.203(5), the incumbent of this position assists the Revenue Program Administrator in a confidential capacity by performing duties relative to personnel, purchasing, budget and fiscal matters."

This is a highly responsible position responsible for managing assigned grants to ensure coordination and efficiency among the Department’s administrative and program offices that are supported by the assigned grants. The incumbent is responsible for tracking assigned grants from inception of the grant/award to close out. This includes ensuring that grant revenues and budget authority amounts are not exceeded, monitoring expenditures and coordinating and assisting in the preparation of required grant budget and programmatic reports. The incumbent consults with and/or advises management staff on areas of concern and proposes possible solutions.

Coordinates with program areas in the determination, calculation, notification and release of approved grant budget allocations to sub-grantees. Develops grant based operating budget procedures including required formats and deadlines. Assists administrative and program offices and substate grantees in the completion of required grant operating budgets. Reviews grant operating budgets against revenue allocations and budget authority and recommends approval/disapproval. Monitors expenditures for assigned grants on a regular basis to ensure conformance with established budgets and federal cost allocation requirements.

Analyzes, monitors and manages grant expenditures against budget authority and available revenue. Reviews and analyzes data and prepares monthly financial reports regarding expenditures and encumbrances against grant budget allocations. Consults with appropriate parties when variances occur. Prepares work papers incorporating grant expenditure analysis, adjustments, Payment Management System (PMS) detail, revenue, grant awards, etc., for federal reports. Identifies problems and recommends solutions to management.

Facilitates monthly and quarterly reviews with financial management and program office staff to ensure that official grantor reports (federal & state) are complete and accurate before they are submitted. Participates with and assists financial management staff in reconciling grant and budget Notice of Obligation/Notice of Award (NOO/NOA) amounts with expenditures, revenue draws and accounting records.

Coordinates and/or provides technical assistance as required regarding grant management procedures and allowable uses of grant revenue resources. Reviews subgrant documents to ensure compliance with grant requirements and restrictions.

Participates in audits and management reviews and assists in the resolution of findings and the development of corrective action plans. Coordinates with other administrative and program office staff as appropriate.

Coordinates the completion of grant application packages, program forms, and budget forms in accordance with department operational policies and procedures. This includes submitting the grant application package through the grant review process. Tracks the receipt of assigned program grant awards and notifies all appropriate parties that the grant application has been approved. This includes notifying all parties of the Notice of Obligation (NOO) or Notice of Award (NOA) amounts. Functions as the custodian for all official documents and records related to assigned grants.

Assures that the closeouts for assigned grant programs are completed in a timely manner and forwarded to the appropriate entity.

Provides additional assistance to Revenue Program Administrator by reviewing various financial documents prior to final approval. Provides training assistance to new and current Grant Mangaers.

Assist with the Federal Funding Accountability & Transparency Act (FFATA) data entry. Ensures data is entered timely each month and reconciled to USA Spending.

Performs other related duties as required.

Knowledge, Skills and Abilities:

• Extensive knowledge of FLAIR.
• Ability to prepare financial reports and perform in-depth analyses of accounting data.
• Ability to communicate effectively verbally and in writing.
• Ability to analyze and interpret data.
• Ability to work independently.
• Ability to organize and prioritize assignments.
• Ability to effectively handle multiple tasks.

Pay: $48,000 - $60,000

Our Organization and Mission:

FloridaCommerce works across the state to support Florida’s economy, robust and talented workforce, and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities, and workforce are better prepared to withstand future economic slowdowns and natural disasters.

In collaboration with our partners, we salute our nation’s veterans and are honored to have the opportunity to support them and their family members by encouraging them to apply at FloridaCommerce for positions that fit their skill sets.

Florida Commerce is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities. (TTY/TDD 1-800-955-8771 or the Florida Relay Service – 711.)

Let our mission become yours. To find out more about us, click on the link: http://www.floridajobs.org/

The Difference You Will Make:

FloridaCommerce is a fast-paced work environment in which critical thinking and prioritizing is a must. Your knowledge and skills will be utilized to help our citizens. As a member of the Finance & Administration team, this position supports the program areas that administer benefits to Floridians.

How You Will Grow:

FloridaCommerce encourages its employees to constantly innovate and seek efficiencies. Trainings are made available throughout the year and on request with our Office of Human Resources Training and with our Division of Workforce Training Unit. In accordance with our Vision and Mission, the employee:

• Furthers Florida’s economic vision by providing support that enhances the economy and develops, safe, and healthy communities.
• Meets customer/client expectations with an emphasis on responsiveness, quality, quantity, and timeliness of work.
• Provides information clearly, accurately, and succinctly; and exhibits good listening skills.
• Works collaboratively to optimize the effectiveness of Florida Commerce’s available resources and tools.
• Uses knowledge acquired through education, training, or experience to complete tasks.

These expectations are for all our employees, and you will be expected to model these as a leader. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience.

Where You Will Work:

Tallahassee is Florida’s Capital City and continues to grow by attracting development and new businesses. Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Florida Commerce’s main office is in Downtown Tallahassee, the political epicenter that draws in visitors each year to visit the state’s Capitol. Each spring, the legislative session opens, and people pour in to see the Florida Legislature perform business and approve the state’s annual budget. Being in Tallahassee will guarantee you an experience vibrant with a unique experience, professional growth, entertainment, and culture. Tallahassee is:

• Known for its beautiful parks, rolling hills and oak trees, canopied roads, hotels, dining, museums, arts, music, and natural resources (https://talgov.com/ )
• Home to major college campuses, Florida State University (FSU), Florida A & M University (FAMU) and Tallahassee Community College (TCC).
• Approximately 22 miles from the nearest beach ( https://choosetallahassee.com/beaches-near-tallahassee/ )

• Within a state having no state income tax for residents of Florida

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.