What are the responsibilities and job description for the Public Service Administrator I position at The State of Kansas?
Important Recruitment Information for this vacancy: Req.#215798
Job Posting closes: Wednesday, March 26, 2025
Agency Information:
Our Mission: Partnering to Promote Safety and Responsibility through Best Practices.
Our Vision: Transforming Lives for the Safety of All.
Our Beliefs: Our employees are our most influential resource. Everyone has worth and will be treated with dignity and respect through our words and actions. Everyone deserves compassion, empathy, and support. Everyone has the potential for future success through effective development and support. Transformative change is accomplished through teamwork and collaboration. Trust, honesty and transparency are essential to our success. Inclusive practices, acceptance and diversity are the foundation of our mission.
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Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9. KDOC does not provide sponsorships for this position.
E-Verify: The Kansas Department of Corrections (KDOC) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here. For additional information regarding Immigrant and Employee Rights (IER) please click here.
About the Position: Public Service Administrator I, Req.#215798
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Compensation: $39,852.80 to $46,092.80/Annual ($19.16 to $22.16/Hr.)*
- Offered salary will be determined by education, experience, or qualifications. Though this position is unclassified, the posted starting salary is equivalent to classified Pay Grade 25, step 6 to 12. Please contact Recruitment Coordinator for further details.
Employment Benefits
Comprehensive medical, mental, dental, vision, and additional coverage
Sick & Vacation leave
Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
Paid State Holidays (designated by the Governor annually)
Fitness Centers in select locations
Employee discounts with the STAR Program
Retirement and deferred compensation programs
Visit the Employee Benefits page for more information…
Position Summary & Responsibilities
Position Summary:
This position will provide professional administrative support to the Secretary of Corrections and the employees in the Office of the Secretary:
This will include responding to internal and external requests, drafting and editing a variety of documents, and being a resource to all stakeholders who contact the Secretary and Office of the Secretary. In those contacts, the incumbent must be able to demonstrate exceptional professionalism and effectiveness. Includes responding to requests for documents under the Kansas Open Records Act (KORA), maintaining and contributing the content of KDOC websites, supporting legislative actions and activities that are directed upon toward or of interest to KDOC.
Job Responsibilities may include but are not limited to the following:
Provides professional-level support to the Secretary of Corrections and employees in the Office of the Secretary. This includes drafting, editing, revising correspondence, reports, presentations, and related documents, and ensuring internal consistency of information presented. Answering questions presented to the Secretary’s office, and/or provides a professional hand-off to other Divisions or agency representatives as appropriate to provide the most timely and accurate response on behalf of the Kansas Department of Corrections (KDOC). Also produces or assists with the production of, and distributes a variety of departmental reports, legislative testimony, and documentation to internal and external customers; drafts or finalizes drafts of correspondence, reports, agendas and other materials for the Secretary and employees in the Office of the Secretary; schedules, coordinates and handles logistics for meetings and other events both internally and externally at the state, legislative and national levels; makes travel arrangements for the Secretary and employees in the Office of the Secretary including entry of SMART requisitions and related information.
Acts as the Secretary’s liaison with the general public, staff, inmates, victims, and families; conducts background research on a variety of subjects and responds to request for information from the legislature, the Governor’s Office, the press, and other constituencies.
Serves as the primary staff person in the Office of the Secretary for purposes of updating information on the public website and staff intranet. Receives updates from other Divisions, Offices, Facilities and promptly posts the content to the site(s) as necessary. Edits existing and creates new content in collaboration with the Public Information Officer and Executive Director of Public Affairs as is identified as necessary and beneficial to informing the public and advancing the mission of KDOC. Liaisons with staff in Information Technology Division who are responsible for the technical support and security of our sites.
Serves as the KDOC "Official Custodian" as required by the Kansas Open Records Act (KORA) in K.S.A. 45-220. In performing those functions is identified to the public as the person to submit KORA requests to and then ensures KDOC is in compliance with both the letter and intent of KORA in providing a response. Coordinates with all Divisions, Offices, and Facilities of the KDOC as necessary to obtain records and provide a response to the party making the request under KORA.
Assists with the coordination of Legislative activities of impact or interest to the KDOC. Includes working with staff of Kansas Legislative Research Division (KLRD), responding to Fiscal Notes assigned by the Division of Budget (DOB), and working with Committee staff and Leadership as necessary to support the Secretary and the Office of the Secretary.
Other duties as assigned
Qualifications
Minimum Qualifications:
Six months of experience in providing direction necessary to implement the objectives of an agency, program or organizational unit. Education may be substituted for experience as determined relevant by the agency.
Preferred Qualifications:
Strong writer who can produce quality drafts of correspondence, presentations, reports, speeches and presentations
Strong communicator with the ability to respond to stakeholder questions and concerns, and articulate to others the activities and actions of the department
A team player, but one with self-initiative, a strong work ethic, and a positive attitude
Self-motivated with strong organization and attention to detail, as well as the desire to contribute to issue-identification and problem-solving
Great interpersonal skills and ability to be creative, think critically, be detailed oriented and be good at multi-tasking are important
Must have strong customer service skills to work collaboratively with internal stakeholders and external sources
Able to respond to direction and adapt to frequent changes in project tactics, creative strategy, deadlines, and/or market forces
Proficiency in use of SMART, Microsoft Office Suite, Adobe Professional, and data entry.
Education, experience, and/or training as legal secretary, paralegal, or associated field.
Strong organizational skills
Knowledge of the juvenile and criminal justice systems
Recruiter Contact Information
Name: Daniel Cline
Job Application Process
First Sign in or register as a New User.
Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
Start your draft job application, upload other required documents, and Submit when it is complete.
Manage your draft and submitted applications on the Careers> My Job Applications page.
Check your email and My Job Notifications for written communications from the Recruiter.
Email – sent to the Preferred email on the My Contact Information page
Notifications – view the Careers> My Job Notifications page
Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"
Required Documents for this Application to be Complete
- Tax Clearance Certificate
- College Transcripts (if applicable)
- DD214 (if you are claiming Veteran’s Preference)
- Cover Letter
- Resume
Visit the Tax Clearance site for more information on and where to obtain this Kansas Department of Revenue document.
How to Claim Veterans Preference
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.
Learn more about claiming Veteran’s Preference
How to Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
Salary : $39,853 - $46,093
