What are the responsibilities and job description for the Executive Assistant position at The Tiger Hotel?
Columbia Hospitality Management is seeking a professional, detail-oriented, and energetic individual for the Executive Assistant position serving the Chief Executive Officer, Director of Development and voco The Tiger Hotel General Manager. If you are looking for an opportunity to join a fast-paced, growing company, and utilize your expert skills in an administrative support role, then this position is for you!
This position supports the Chief Executive Officer, Director of Development and voco The Tiger Hotel General Manager by performing an array of administrative and project management duties which include:
Key Responsibilities:
Calendar Management:
Proactively manage the executive's calendar, scheduling meetings, appointments, and calls, including conflict resolution and reminder notifications.
Communication Management:
Screen incoming calls and emails, prioritize correspondence, draft and edit professional communications on behalf of the executive.
Travel Arrangements:
Coordinate all travel logistics including booking flights, accommodations, transportation, and itineraries.
Meeting Preparation: Gather necessary materials, prepare agendas, take detailed meeting minutes, and follow-up on action items.
Document Management: must be efficient in Microsoft Office Suite products.
Organize and maintain electronic and physical files, prepare presentations, and compile reports.
Project Coordination:
Assist with project management tasks, including tracking deadlines, coordinating with cross-functional teams, and ensuring smooth project execution.
Expense Reporting:
Process expense reports and maintain accurate financial records.
Required Skills:
Exceptional Organizational Skills: Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines effectively.
Excellent Communication Skills: Strong written and verbal communication to effectively interact with internal and external stakeholders.
Discretion and Confidentiality: Handle sensitive information with the utmost confidentiality.
Proficiency in Technology: Advanced knowledge of Microsoft Office Suite, calendar applications, and other relevant software.
Anticipatory Thinking: Ability to anticipate executive needs and proactively address issues.
Professionalism and Discretion: Maintain a professional demeanor and uphold high ethical standards.
Notes:
Specific responsibilities may be off property and will require being flexible with availability. This is a shared role between TLK, Columbia Hospitality Management and voco The Tiger Hotel. The above job duties do not entail all expectations and are subject to change.
Qualifications: Required: Previous assistant experience, Office Suite Proficiency Preferred: Previous construction and/or hospitality experience preferred.
Job Type: Full-time
Pay: $52,000.00 - $60,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Vision insurance
Schedule:
- 10 hour shift
- 8 hour shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $52,000 - $60,000