Executive Assistant to the COO and IAD (FT)

• CHIEF OPERATING OFFICER and INTERNATIONAL ACHIEVE DIRECTOR: To help the COO and IAD maximize their time and effectiveness. The Executive Assistant helps the COO and IAD be 100% present, positive and productive in every encounter by preparing, executing, and following up on decisions and processes connected to duties across the organization.
• COORDINATION: Take early initiative to populate and confirm calendar and complete lead up tasks. Organize the different elements of the complex work involved in the office of the COO and IAD to enable cohesion and effective results for the organization. This includes the creating, storing, and sharing of critical documents and reports.
• COMMUNICATION: Complete and communicate objectives, agendas, and action steps before and after every meeting the COO and IAD will participate in to proactively ensure all relevant people have details to be present and productive in every meeting. Manage the IAD’s emails and voice-mail messages. Help clear inbox of clutter while raising emails of highest importance to the IAD’s attention for quick replies.
• STRATEGIC PREPARATION: (for key initiatives and meetings) Set up the COO and IAD to walk into the meeting and make the most important decisions without being preoccupied by prep details.
• EXECUTION: Follow-up & follow through on strategic decisions from meetings. Be methodical in accomplishing big goals by setting early deadlines and following up to ensure progress.
• LOGISTICS: Book, flights, hotel, car rental far in advance, prepare travel packets with travel, meeting and accommodations details for each trip. Manage reimbursements for all COO and IAD ministry meetings.

• Associate’s Degree required. Bachelor’s degree or higher in related field preferred.
• Three year’s related experience and/or training; or equivalent combination of education and experience.
• Experience in the usage of computers required and advanced knowledge of web-based systems preferred.
• International travel experience a preferred.

• Passion for The Timothy Initiative’s Mission.
• Maintain the highest level of confidentiality and trust.
• Able to prioritize and multi-task, using good time management skills in a fast-paced environment; Strong organizational skills a must.
• Develop effective work plans, organize details, set priorities, and meet deadlines.
• Solid written and oral communication skills and excellent phone manner. Accountable for supporting, upholding, and engaging in TTI’s Vision, Values & Mission in all internal and external communication and relationships.
• Administrative writing, reporting & tracking skills.
• Proficiency with spreadsheets, databases, and Word processing.
• Ability to adapt to company wage and compensation structure.
• Ability to work as part of a team.
• Possesses a helpful, diplomatic, and caring attitude to all.
• Must be hospitable and have good people skills to represent TTI.

• Each team member at TTI is expected to maintain a personal relationship with Jesus Christ as a top priority; be a consistent witness for Jesus Christ; maintain a courteous, Christ-like attitude in dealing with people within and outside of TTI; and faithfully uphold TTI’s ministry in prayer.
• For clarity we ask every team member at TTI to sign the acknowledgement page and live a life congruent with the spiritual principles outlined in TTI’s “Statement of Faith”, “Christian Living Statement” and policies and procedures as stated in TTI’s employee handbook.

• Is required to work in our main office in Raleigh, NC and/or remotely as needed as defined by the COO and Human Resource Manager.
• Is occasionally required to work nights and weekends as needed and may be occasionally required to travel domestically and internationally.
• Is regularly required to talk or hear.
• Will need to use hands or fingers and handle or feel objects, tools, or controls.
• Is occasionally required to stand, walk, sit, and reach with hands and arms.
• Must occasionally lift and/or move up to 25 pounds.

The Timothy Initiative is a training organization; planting churches all across the world. Our team is passionate about seeing Christ’s Kingdom expanded and is currently active in over 30 different countries. The Timothy Initiative exists to advance Christ’s Kingdom by multiplying disciples and disciple making churches around the world. The Timothy Initiative’s vision is to see multiplying, disciple making churches in every place and people group. If you’re passionate about using your talents and skillset to fulfill the Great Commission, consider joining our team!