Event Producer

Position: Event Producer

Location: Remote - The agency is located in NYC

Start Date: March 2025

Lighthouse Creative Works is a full-service, boutique events agency that provides Fortune 100 companies with event logistics, multimedia production, communications, and creative services. Our core business produces multi-day executive summits, sales meetings, B2B marketing events, incentive trips, and internal team meetings. By connecting with an organization’s brand and communication goals, our team delivers unforgettable experiences. 

The Event Producer will be a key member of the LCW team working in collaboration to produce smaller and large-scale events. This role will be client-facing and manage multiple aspects of events with the plan to oversee projects in the future.

• Client-facing: participate in client meetings and presenting areas of management

• Produce elements of multi-day Summits and B2B events/parties 

• Oversee guest lists/attendee management 

• Contribute to key event docs including project decks, work back plans, timelines, and run of shows

• Comfortability working on multiple projects concurrently
  
  

Pre-Event / Planning - Projects may include, but are not limited to:

Attendee & Guest List Management 

• Own lists and communicate updates with clients

• Track, monitor, and report registrations

• Create attendee communication plans

• Add & update new information on registration platforms 

• Add and update event websites with new information

• Event apps: populate with content when needed

• Update RFPs & send them to selected venues 

• Develop site selection decks with the team 

• Research ground transportation vendors 

• Book / manage ground transportation 

• Create initial rundowns to hand off to the content manager and show caller (when needed)

• Research and produce branded items as needed

• Create asset lists for designers

• Proof designs for approval

• Develop budgets based on areas of management 

• Track & update budgets based on associated areas of management 

Oversee & execute areas of planning management

Travel to events as needed

Travel is about 15 - 20%. It is heavier in October & November leading up to Thanksgiving.

2025 LCW Events Calendar (to date - not all confirmed)

February 6: Agency meeting in NYC/NJ (Attendance: 30)

March 16 - 20: Breakout Room in Chicago (Attendance: 20)

Week of June 9: CEO Summit in Aspen (Attendance: 60) 

July 30 - August 6: Party in Boston (Attendance: TBD)

Week of October 6: Team Offsite in TBD (Attendance: 15)

October 12 - 19: Conference in DC (Attendance: 1000)

November 5 - 12: Conference in TBD (Attendance: 225)

November 13 - 20: Exec Offsite in TBD (Attendance: 180)