What are the responsibilities and job description for the Student Affairs Administrator, Creative Writing Job at The University of Chicago position at The University of Chicago?
Department
HUM Staff : Creative Writing Admin
About the Department
The Program in Creative Writing is part of the Department of English Language and Literature at the University of Chicago. Students at UChicago pursue creative writing within the larger context of academic study. The program offers an undergraduate major in Creative Writing; a joint minor in English and Creative Writing; a formal Creative Writing Option through the Master of Arts Program in the Humanities; and Core courses.
Job Summary
Reporting to the Senior Program Manager, the Student Affairs Administrator plays a critical role managing operational, academic, and student affairs activities for the Creative Writing Program, including the Major in Creative Writing, Minor in English and Creative Writing, the MAPH Creative Writing Option, and individual Creative Writing courses including Arts Core courses. The Student Affairs Administrator advises prospective students, undergraduate students, and graduate students in the MAPH Creative Writing track. This position also works closely with peers in the Department of English Language Literature and Director of Undergraduate Studies (DUS).
Responsibilities
- Provides comprehensive program advising for Creative Writing students, guiding them in course selection, degree planning, and career pathways to ensure alignment with their goals and aspirations. Conducts one-on-one program advising meetings with all majors and minors to explain the program requirements, plan course of study, and officially declare.
- Main point-of-contact for undergraduates and MAPH students with respect to study abroad opportunities, summer courses, thesis / portfolio timelines, honors requirements, and College Honor and Award submissions.
- Primary liaison between undergraduates, DUS, college advisors, Study Abroad Office, MAPH students in the Creative Writing Option, Creative Writing faculty, and the MAPH department.
- Prepares major and minor worksheets to track progress toward graduation. Manages audit and signature process for all graduating majors and minors. Tracks submission of all undergraduate theses / portfolios. Organizes faculty honors committee meeting and manages honors designation paperwork.
- Establishes course schedule while avoiding course conflicts, in collaboration with DUS, Department of English staff, MAPH staff, Program Manager and Director. Reviews final rosters to ensure students are properly enrolled and requirements are covered.
- Analyzes current processes and systems, and develops business process improvements. Develops standard operating procedure documentation related to course application procedures and application guides for instructors.
- Proofreads college course listings and updates to college catalog.
- Manages schedule for the Program’s two proprietary classrooms.
- Prepares status reports related to course application numbers, waitlists, and final enrollment numbers. Advises Senior Program Manager about any under-enrolled courses and prospective schedule changes.
- Provides operational and administrative support to the Director, DUS, and Senior Program Manager.
- Supervises and trains student workers to assist with program work.
- Maintains program website with up-to-date course information and schedules, faculty bios, and student programs and opportunities.
- Supports the development of the program including a proprietary graduate and / or fellowship program, remote learning initiatives, and programming. Maintains program resource folder related to digital learning tools for in-person and remote courses. Assists with related reports / presentations.
- Primary staff contact for SIA, AIS, MyPlanner and course application reports. Prepares reports and assists in analyzing data.
- In collaboration with DUS, creates and organizes alumni- and career-related programs.
- Manages and executes end-of-year student reading and reception, socials, and other nonpublic student programs.
- Publicizes competitions for endowed awards. Manages outside judging process for contests with external judges. Collects entries and assists DUS with committee planning and communications.
- Informs applicants of competition decisions and provides award winners with guidance and financial forms, collects summer award reports, and follows up with Donor Relations.
- Initiates and supports outreach efforts to undergraduates in an effort to sustain the number of majors and minors in the Program.
- Maintains alumni database and engages in alumni outreach throughout the year.
- Uses moderate / solid understanding and experience to administer the delivery of services to program participants and / or beneficiaries.
- Sets and communicates program priorities and performance standards and assesses operations using these criteria. Plans and conducts quality assurance reviews and recommends changes as appropriate.
- Analyzes program budgets and recommends or makes budgetary recommendations.
- Has moderate / high levels of interactions with faculty, researchers and staff for committee work or information.
- Performs other related work as needed.
Minimum Qualifications
Education : Minimum requirements include a college or university degree in related field.
Work Experience : Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Certifications :
Preferred Qualifications
Education :
Experience :
Technical Skills or Knowledge :
Preferred Competencies
Working Conditions
Application Documents
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Administration & Management
Role Impact
Individual Contributor
Scheduled Weekly Hours
37.5
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
58,000.00 - $68,000.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook .
Posting Statement
The University of Chicago is an Affirmative Action / Equal Opportunity / Disabled / Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
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Salary : $58,000 - $68,000
