What are the responsibilities and job description for the Contract & Grant Accounting: Administrative Coordinator position at The University of New Mexico?
Position Summary
The University of New Mexico, Office of the University Controller, also known as Financial Services, located on Main Campus is responsible for all central accounting functions for the University.
It is the responsibility of the Controller's Office aka Financial Services to ensure compliance with all financial policies, rules, and regulations adopted by the University or imposed by external agencies, including state and federal audit requirements, following generally accepted accounting practices. Additionally, the Controller's Office oversees the maintenance of the official financial records of the University.
Within Financial Services is The Contract and Grant Accounting (CGA) department which has an exciting opportunity for an Administrative Coordinator!
CGA’s mission is to provide professional expertise and quality customer service to the UNM community on externally sponsored funding. Our department interprets and implements UNM policies related to contracts and grants as well as reviews and interprets policies of outside private and governmental funding agencies. We also oversee the invoicing and revenue collection process for the funding.
Join Our Team and Make an Impact!
We’re on the lookout for a collaborative and enthusiastic individual eager to dive into the exciting world of supporting UNM’s research and sponsored projects. If you thrive in a team environment, love learning new skills, and are ready to contribute to meaningful initiatives, we invite you to apply.
What We’re Seeking!
The ideal candidate is a proactive self-starter with exceptional interpersonal skills and outstanding organizational abilities. This individual will juggle multiple priorities, complete projects on time, and maintain a keen eye for detail. The individual selected should have strong verbal and written communication skills, a commitment to excellent customer service, flexibility, and the ability to work independently are essential skills for success in this role.
Key Responsibilities :
- Provide vital administrative support, including welcoming customers, managing our main email account, handle purchases, arrange travel, submit, and follow up on IT tickets, and sending out correspondence
- Maintain the department's equipment log to ensure everything runs smoothly.
- Assist with general HR functions, such as onboarding new team members and serving as a source for information
- Manage the daily check log for incoming payments, ensuring compliance with UNM policies, procedures, and processes
- Assist with basic Chrome River approvals to streamline processes
- Supervise and mentor student employees ensuring tasks are completed promptly and accurately
- Oversee electronic file retention, keeping records up-to-date and organized
- Coordinate the verification of Principal Investigator Financial Responsibility statements on sponsored awards
- Support award closeouts and help with coordination efforts
- Assist team members with various other duties as needed / assigned
If this sounds like you and you’re ready to step into a role where your contributions will support groundbreaking research and projects at UNM, we invite you to apply.
UNM is one of the top employers in New Mexico and offers great benefits including medical & dental insurance, flexible spending accounts, discounts for sporting and other events, retirement plans, as well as generous leave allowances including paid parental leave. UNM has been given the top Platinum standing with the Family Friendly New Mexico organization for our family friendly policies.
Salary range is estimated, and actual salary will be determined after consideration of the selected candidate's experience and qualifications.
This position is in-person and onsite Monday - Friday, 8am-5pm.
Conditions of Employment
Minimum Qualifications
High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Preferred Qualifications
Preferences should be supported in the resume.
Additional Requirements CampusMain - Albuquerque, NM DepartmentContract Grant Accounting Main (112A) Employment TypeStaff Staff TypeRegular - Full-Time Term End Date StatusNon-Exempt Pay$18.81 to $25.56 (Hourly) DOE Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the home page for a more information.
Salary : $19 - $26
