Administrative Support Specialist - 2116

Position Details

Position Information Division Academic Affairs Department Registrar's Office Working Title Credential Specialist Vacancy Type Probationary Permanent Full Time Min T / E Requirements High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience. FTE 1 Position Overall Competency Level J Recruitment Range $37,485 - $44,510 Anticipated Hiring Range $37,485 - $41,388 Position # 2116 FLSA Status Non-Exempt Months per year 12 Work Schedule 8-500 8 : 00 - 5 : 00 Work Schedule Type Monday - Friday Primary Purpose of Organization Unit Focusing on Technology, Compliance, and Quality, the Registrar’s Office connects students, faculty, and staff with approved policies, procedures, and processes to maintain timely and accurate academic records and curriculum. We balance best practices with forward thinking and new technologies to provide quality and compliant services to students, faculty, staff, and the community. Primary Purpose of Position The Administrative Support Specialist (Credential Specialist) executes various cross-functional aspects of registration, student records, and customer service to the UNCP community. The Credential Specialist is primarily responsible for evaluating credentials using established practices to determine credit award to an undergraduate program of study. Additionally, this position supports the major office processes of send / receive transcripts, transcript evaluation, drop / add / withdraw courses, major change, course overload, course repeat, course substitution, grade replacement, address change, name change, degree / enrollment verifications, room scheduling, graduation / conferral processing, readmission support, and more. This position interacts with a broad range of campus partners to support students. The Credential Specialist aids with answering and addressing / directing incoming calls to the Registrar phone lines, emails to the Registrar inboxes, and walk-ins as well as internal office questions. Job Description Duties and Tasks :

• Using industry, state, and university regulations / policies / guidelines, evaluate student credentials for appropriate credit awards. Ensure credits are consistently and accurately applied to individual student records. In consultation with academic departments, review and maintain articulation tables of established equivalencies in the student information system and other applicable databases. Coordinate with university constituents to obtain any policy and practice changes to be executed for the next academic year.
• Professionally and clearly communicate when answering several phone lines, email boxes, and face-to-face inquiries from students, staff, faculty and other constituents; accurately advise to relevant policies, processes and resources; evaluate facts to troubleshoot issues.
• Provide support to Registrar Office functions, including send / receive transcripts, transcript evaluation, drop / add / withdraw courses, major change, course overload, course repeat, course substitution, grade replacement, address change, name change, degree / enrollment verifications, room scheduling, graduation / conferral processing, readmission support, etc.
• Process mail and scan documents into corresponding student files. Update standard operating process documents quarterly.
• Contribute to the success of official events, including, but not limited to commencement and new student orientation, which may occur in evenings and weekends.
• Perform other duties as assigned. Management Preference
• REQUIRED KNOWLEDGE, SKILLS AND ABILITIES :
• High School diploma required. Associate’s degree or higher preferred.
• Minimum one (1) year of office administration experience; or any equivalent combination of education, training and experience.
• Knowledge of higher education transfer evaluation / articulation practices and guidelines.

Skills & Abilities :

Lic or Certification required by statute or regulation N / A Posting Information Job Opening Date 02 / 04 / 2025 Job Closing Date 02 / 18 / 2025 Posting Category Administrative Support Posting Number SPA00657 Quick Link to Posting Special Instructions to Applicants This position is subject to the successful completion of an employment background check. An employment background check includes a criminal background check, employment verification, reference checks, license verification (if applicable) and credit history check (if applicable). In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. New employees are paid only by direct deposit to the financial institution of their choice. Candidates claiming Veterans Preference must attach a copy of their DD-214 as a part of the online application process.

UNC Pembroke is an Equal Opportunity Employer. The University prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibits discrimination against all individuals based on their age, race, color, genetic information, religion, sex, sexual orientation, gender identity or expression and national origin. UNC Pembroke is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.

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Salary : $37,485 - $41,388