What are the responsibilities and job description for the Assistant Director, Alumni Engagement, Arts & Sciences position at The University of Pennsylvania?

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Assistant Director, Alumni Engagement, Arts & Sciences

Job Profile Title

Coordinator B

Job Description Summary

Reporting to the Senior Director of Global Alumni Engagement, the Assistant Director of Alumni Engagement will be a critical member of the alumni engagement team by participating in the planning and execution of programs / initiatives that engage alumni, build affinity for Arts and Sciences, and benefit alumni and current students. The Assistant Director will focus on supporting Departments, Centers, and Programs of SAS and their alumni through events, newsletters, identification of volunteer assets, etc. As an integral member of the alumni team, this position will report, analyze, and maintain database information and data and analytics for our 120,000 alumni population. The Assistant Director will also provide administrative support to the School of Arts & Sciences (SAS) Alumni Engagement team. This position requires a highly motivated individual with excellent organizational and project management skills.

Job Description

Penn's School of Arts and Sciences' Office of Advancement is committed to the advancement, promotion and support of the strategic agenda of the School through fundraising and public relations efforts. The Advancement office strives to enhance the quality, reputation and financial strength of the School by securing critical resources to support existing and new initiatives and by building a full appreciation of SAS faculty, students, and initiatives through a broad range of media and programs

Responsibilities :

Provide project management to implement strategic programs that foster connections between Department, Center, and Program alumni, students, and other alumni. This includes creating concepts, overseeing implementation, assessing timelines, creating correspondence, analyzing, and reporting status, and identifying solutions to barriers that may exist.
Support key alumni engagement events and programming, both on-campus and regionally, including signature programs such as BenTalks, Salon gatherings, and Alumni weekend events.
Support execution of programs and initiatives of the Arts & Sciences Ambassador Council leadership group as well as other existing volunteer engagement opportunities including the Professional Women's Alliance and Center, Department and Program boards.
Support strategies to ensure accurate alumni records are maintained in Compass. Report on the accuracy of records and standard alumni metrics and demographics on a regular basis.
Maintain good relationships, be responsive, communicate and work effectively with alumni, donors, faculty, volunteers, guests and colleagues from SAS, the Central Alumni Relations Office, other divisional alumni relations offices, as well as other offices throughout Penn and outside vendors.
In partnership with the Senior Director, work with SAS administration to ensure an alumni relations presence at SAS-led events.
Conduct and report out regular benchmarking of other alumni engagement programs identifying opportunities for improvement and best practices. Analyze and report alumni relations metrics to demonstrate progress of all entire alumni relations functions.
Manage incoming calls courteously and competently, provide information and answer questions pertaining to SAS alumni programs. Respond to requests from alumni for research, service, and / or information.
Partner with Director of Annual Giving and Major Gifts Officers to leverage alumni engagement programs and initiatives to expand prospect pipeline and drive annual fund participation.
Provide administrative support to the Office of Alumni Engagement as needed.

Qualifications :

BA / BS and 2-3 years of experience in related field / s is required. Experience in a complex higher education institution preferred.

Strong interpersonal, verbal, and written communication skills.

Ability to execute priorities effectively and work on multiple projects simultaneously.

Highly organized with strong attention to detail.

Ability to work in a fast-paced environment.

Initiative and the ability to exercise independent judgment to solve problems.

Ability to work cooperatively as a member of a professional team.

Must be willing to travel domestically and work evenings and weekends as needed; a valid driver's license is required

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Arts and Sciences

Pay Range

43,919.00 - $63,000.00 Annual Rate

Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements

Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

Tuition : Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

Retirement : Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

Time Away from Work : Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.

Long-Term Care Insurance : In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

Professional and Personal Development : Penn provides an array of resources to help you advance yourself personally and professionally.

University Resources : As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.

Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

Flexible Work Hours : Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and / or job structures.

Penn Home Ownership Services : Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

Adoption Assistance : Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit : https : / / www.hr.upenn.edu / PennHR / benefits-pay

Salary : $43,919 - $63,000

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Assistant Director, Alumni Engagement, Arts & Sciences

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