What are the responsibilities and job description for the Executive Administrator position at The University of Pittsburgh?
Executive Administrator
School of Health and Rehabilitation Sciences, Office of the Dean
The University of Pittsburgh School of Health and Rehabilitation Sciences (SHRS) is a nationally renowned leader in the field of health care education, research, and clinical practice preparation. With 14 different disciplines related to health and rehabilitative care, SHRS shapes future generations of health care professionals—therapists, counselors, advocates, scientists, providers, and practitioners—trained to serve the needs of all people regardless of background, levels of health, or mobility. We are built on a legacy of academic excellence and innovation and fueled by passionate educators and researchers, allowing us to meet the health care and rehabilitation needs of today and drive meaningful change in the future. Learn how bold moves SHRS. https://www.shrs.pitt.edu/about/how-bold-moves-shrs
Executive Administrator to the Dean and SHRS Leadership will provide executive level support of the Dean and the SHRS Leadership team. The incumbent will be responsible for providing administrative skills, strong interpersonal skills, diplomacy, professionalism, and organization skills in management of multiple functions simultaneously. The Executive Administrator will also serve as liaison between high level administrators as well as internal and external stakeholders. Executive administrator will be expected to listen, gather information, and proactively engage in problem solving. Incumbent will prepare reports and oversee school-wide reporting and adherence to university and other requirements and policies, lead projects, organize and lead meetings, carry out action items, prepare written documents, and will draft or write, disseminate, and receive communications on behalf of the School and Dean. Executive Administrator will play a key role in administration support and the supervision of staff.
Strong written and verbal communication skills are necessary as well as advanced skills in Microsoft Word, Excel, PowerPoint, SharePoint, and Outlook. Seeking a proactive and independent approach to work; team player with a strong sense of ownership needed; individual who has demonstrated ability to focus on details with accuracy; experienced ability to manage multiple high-priority projects in a fast-paced environment requiring considerable coordination and follow through; and with experience in supporting high-level administrator in higher education preferred but not required.
This position is hybrid and is expected to be on site 4 days per week.
Applicants should submit resume, cover letter, and writing sample (such as a publication, article, newsletter, or report) to www.join.pitt.edu, requisition 25000826.
Oversees all aspects of planning, design, and execution of large or complex projects. Assists in developing timelines and ensures adherence to deadlines. Manages financial aspects of projects and other administrative duties. Handles external correspondence and drafts reports and other communications.
- Requires the ability to visualize a computer screen, to work with computer hardware and software, to communicate verbally and in writing, and to use a phone.
- Ability to prioritize and multi-task.
- Collecting and organizing information, writing reports and documents.
- Attend and actively participate in meetings and ensure completion of action items.
- Manage projects from initiation to completion, engage relevant parties as necessary.
- Oversee day-to-day office functions.
Standing or sitting for long periods of time. May need to help set-up in-person or hybrid meetings on campus.
The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.
