What are the responsibilities and job description for the Supervisor - Records position at The University of Southern Mississippi?
The position of Records Supervisor within the Office ofthe University Registrar involves overseeing the daily operations of theRecords area. This role carries the responsibility of managing academic recordswhile adhering to established security protocols and procedures. The RecordsSupervisor will collaborate with the campus community and external vendors to streamlineand optimize student record-related processes, including but not limited totranscript processing, grade and record changes, academic standing adjustments,biographical information updates, and the management of imaged records.
Inthis role, the Records Supervisor plays a crucial part in maintaining theintegrity and accuracy of academic records, ensuring compliance with academicpolicies, and enhancing the overall efficiency of record-related processes.
Primary Duties and Responsibilities
- Supervise Employee Leave Time : Maintain an accurate schedule of personal and sick leave for staff in the records area.
- Supervision : Oversee the student records section of the Registrar's Office, which includes implementing approved academic policies, ensuring the security of student records, and updating procedures in line with academic policy changes.
- Business Process Development : Develop and continually update efficient business processes within the student information system for the student records area that include grade / academic record changes, academic standing, updating bio-graphical student information.
- Document Imaging : Supervise the imaging of documents associated with a student's educational record.
- Transcript Processing : Supervise the transcript processing section of the Registrar's Office. This involves collaborating with third party vendor to ensure the timely processing of transcript requests, supervising data entry and verifying the accuracy of historical records converted to the current student information system. Also, ensure proper audit procedures are followed for accounting of student transcripts.
- Perform any other duties as assigned.
Minimum Qualifications
Knowledge, Skills & Abilities
Preferred Qualifications
