What are the responsibilities and job description for the Supervisor - Records position at usm?
Job Summary
The position of Records Supervisor within the Office of
the University Registrar involves overseeing the daily operations of the
Records area. This role carries the responsibility of managing academic records
while adhering to established security protocols and procedures. The Records
Supervisor will collaborate with the campus community and external vendors to streamline
and optimize student record-related processes, including but not limited to
transcript processing, grade and record changes, academic standing adjustments,
biographical information updates, and the management of imaged records.
In
this role, the Records Supervisor plays a crucial part in maintaining the
integrity and accuracy of academic records, ensuring compliance with academic
policies, and enhancing the overall efficiency of record-related processes.
Primary Duties and Responsibilities
- Supervise Employee Leave Time: Maintain an accurate schedule of personal and sick leave for staff in the records area.
- Supervision: Oversee the student records section of the Registrar's Office, which includes implementing approved academic policies, ensuring the security of student records, and updating procedures in line with academic policy changes.
- Business Process Development: Develop and continually update efficient business processes within the student information system for the student records area that include grade/academic record changes, academic standing, updating bio-graphical student information.
- Document Imaging: Supervise the imaging of documents associated with a student's educational record.
- Transcript Processing: Supervise the transcript processing section of the Registrar's Office. This involves collaborating with third party vendor to ensure the timely processing of transcript requests, supervising data entry and verifying the accuracy of historical records converted to the current student information system. Also, ensure proper audit procedures are followed for accounting of student transcripts.
- Perform any other duties as assigned.
