What are the responsibilities and job description for the Program Coordinator-College of Pharmacy (Administration) position at The University of Tennessee?
Job Description
Market Range : 07
Hiring Salary : $19.67 / Hourly
JOB SUMMARY / ESSENTIAL JOB FUNCTIONS : The Program Coordinator manages the day-to-day administrative and financial operations for the residency and graduate programs along with other financial functions for the College of Pharmacy. This position provides administrative support to the programs' site directors, mentors, faculty, staff, and students and accounting support including managing budgets, reconciliation of accounts, resolving account and / or budget discrepancies, and maintaining accurate financial records.
Responsibilities
DUTIES AND RESPONSIBILITIES :
- Onboard new graduate students and new residents including orientation of the students / residents.
- Creates correspondence with potential students in the graduate program and the PharmD / PhD program.
- Resolves registration issues and provides Banner and Blackboard support.
- Schedules graduate student seminar presentations and other events.
- Processes the necessary forms for the residency showcase and ads for recruitment at the ASHP Midyear meeting.
- Creates and updates residency contracts as needed.
- Creates monthly invoices and tracks payments from the residency programs.
- Creates offer letters for new residents and terminations for exiting residents.
- Maintains monthly and annual reporting of the college's salary release incentive program.
- Approves monthly procurement card statements and reconciliation.
- Maintains accurate and up-to-date various program spreadsheets and files.
- Provides administrative support for faculty members and staff.
- Serves as backup to Administrative Specialist 3 with Payroll.
- Trains staff on financial and administrative tasks.
- Performs other related duties as assigned.
Qualifications
MINIMUM REQUIREMENTS :
EDUCATION : Bachelor's Degree Administration, Accounting, Management, Organizational Management, or a related degree. (TRANSCRIPT REQUIRED)
EXPERIENCE : OR a combination of education and experience to equal four (4) years.
KNOWLEDGE, SKILLS, AND ABILITIES :
WORK SCHEDULE : This position may occasionally be required to work weekends and evenings. May require occasional overnight travel.
Salary : $20
