Regulatory Support Coordinator

Regulatory Support Coordinator

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Please see Special Instructions for more details.

Applicants must include in their online resume the following information : 1) Employment history : name of company, period employed (from month / year to month / year), job title, summary of job duties and 2) Education : school name, degree type, and major.

Posting Details

Position Information

Posting Number S06000P

Position Title Regulatory Support Coordinator

Department Regulatory Services

Location Arlington

Job Family Administrative Support

Position Status Full-time

Work Hours Standard

Work Schedule

Monday-Friday; 8 : 00am-5 : 00pm

• 100% Remote eligible for Texas residents only.

Open to External and Internal

Salary Salary is commensurate based on qualifications and relevant experience.

Duration Funding expected to continue

Pay Basis Monthly

Benefits Eligible Yes

Benefits at UTA

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University Information

The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets : Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.

Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.

Job Summary

The Regulatory Services Coordinator is a specialized research compliance professional responsible for coordination and support of processes and programming to ensure University compliance with federal regulations, policy requirements, and best practices. By performing these duties, the coordinator works with a wide variety of stakeholders including compliance specialists, research investigators, and University administrators.

Essential Duties and Responsibilities

Responsible for coordinating the workflow, preliminary review, and processing of incoming submissions in various programs to determine funding, regulatory applicability, risk status, and ensure completion of documents.

Communicate with investigators to complete submissions and fulfill training and occupational health requirements.

Responsible for coordination and maintenance of committee activities and fulfilling routine compliance obligations various programs in the Office of Regulatory Services, including committee rosters, appointments, contracts and invoicing for board members and consultants.

Assist with the coordination of monthly committee meetings including scheduling, minutes, agenda, distribution of documents, reminders, and quorum.

Assist with maintaining federal assurances, registrations, and annual reporting; serve as institutional administrator for ResearchMatch, SmartIRB, and ClinicalTrials.gov.

Coordinate the scheduling and organization of training and outreach activities, including conferences, meet & greets, presentations, workshops, new faculty orientations, and peer mentoring program.

Maintain tracking and conducts communication for specialized training requirements such as occupational health & safety, responsible conduct of research, research conflicts of interest, human subject protection, HIPAA in human subject research, FERPA, good clinical practices, export control, recombinant / synthetic molecules, animal research, and research ethics; maintains content and functionality of online training modules.

Assist with coordination and execution of monitoring procedures and activities including maintain process for requesting and processing continuing reviews and follow-ups of approved protocols / COI management plans / technology control plans; scheduling, tracking, and documentation of monitoring visits, reviews, inspections, and inquiries.

Performs a variety of administrative duties such as :

Maintain and update office webpages, training modules, and forms.

Purchase and maintain office supplies, memberships, institutional registrations and service contracts.

Maintain office procurement card and related recordkeeping; input monthly timekeeping for staff.

Plan and coordinate staff member travel arrangements and reimbursements.

Assist with posting positions for hire and onboarding new staff.

May provide oversight of additional support staff or interns.

Performs other duties as assigned.

Minimum Qualifications

Preferred Qualifications

Master’s degree in a relevant field with at least two (2) years of experience in compliance or research coordination is preferred.

Knowledge of federal regulations or policies relating to research.

Experience in research compliance in a higher education institution is highly desirable.

Professional certifications related to research, coordination, or compliance.

Knowledge, Skills and Abilities

Ability to make independent judgments regarding the interpretation and application of federal regulations.

Ability to think critically and work through complex issues. Ability to apply policy and legal concepts to issues.

Ability to communicate complex information to stakeholders in a clear and concise manner both verbally and in written form.

Ability to generate complex business correspondence with a high degree of accuracy and clarity.

Excellent interpersonal and customer service skills to work independently with all levels of University personnel to facilitate efficiency and move projects forward.

Excellent time management skills and demonstrated ability to independently prioritize heavy workload, meet deadlines, cope with peak workload periods and apply creativity and originality in time sensitive problem-solving situations.

Highly motivated with strong initiative to improve, update, and develop programs to meet user expectations and changing regulatory requirements / guidelines.

Experience with recordkeeping through use of databases, electronic filing, and spreadsheets.

Proficiency with common office technology such as MS Office suite, Adobe, Excel, databases.

Ability to learn new technology and integrate into daily activities.

Willingness to attend external trainings to gain expertise in specific areas.

Other Requirements

Working Conditions

May work in all weather conditions.

May work around standard office conditions.

May work in laboratory environments.

Repetitive use of a keyboard at a workstation.

Note : Various arrangements such as telecommuting or other arrangements will be considered.

Special Conditions for Eligibility

CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and / or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu .

Posting Detail Information

Number of Vacancies 1

Open Until Filled

Minimum Number of References Required 3

Maximum Number of References Accepted

Special Instructions to Applicants

Applicants must include in their online resume the following information : 1) Employment history : name of company, period employed (from month / year to month / year), job title, summary of job duties and 2) Education : school name, degree type, and major.

Requirement Questions

Required fields are indicated with an asterisk (

High School Diploma

Associate's Degree

Bachelor's Degree

Master's Degree

PhD or equivalent

None / less than 1 year

1 to 2 years

3 to 4 years

5 years or more

Basic

Intermediate

Advanced

Proficient

Documents Needed To Apply

Required Documents

Resume or CV

Cover / Interest Letter

Optional Documents

Salary : $22