Human Resources Assistant III or Human Resources Representative

Job Posting Title:

Human Resources Assistant III or Human Resources Representative

Hiring Department:

University Housing and Dining

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

To Be Determined at Offer

Earliest Start Date:

Ongoing

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

General Notes

This position is for either a Human Resource Assistant III or Human Resource Representative depending on the selected candidates qualifications and University Housing and Dining (UHD) business needs. This is an on-campus position.

BENEFITS: UT Austin offers a competitive benefits package that includes:

• 100% employer-paid basic medical coverage
• Retirement contributions
• Paid vacation, sick time, and holidays
• Career growth & professional development
  
  
  

Please visit our Human Resources (HR) website at https://hr.utexas.edu/ to learn more about the total benefits offered when you join our team!

Purpose

This position supports approximately 1,500 students, part-time, and full-time staff that includes a large Spanish-preferred workforce and performs professional-level human resource duties, coordinating and administering human resource support. Provides customer service for University Housing and Dining Human Resources Office, as the first point of contact for employees and applicants. Utilizes Human Resources (HR) knowledge and advanced administrative skills, requiring the use of initiative and judgment.

Responsibilities

• Serves as initial contact and coverage for HR office. Greets employees, visitors, and students in English and Spanish, determines their needs, and directs them appropriately. Answers and refers phone calls and inquiries to ensure accurate and timely communication. Responds to requests for information. Provides quality internal and external customer service.
• Assists applicants and new hires in English and Spanish with completing and submitting required paperwork. Explains procedures. Handles sensitive and secure documents appropriately. Handles confidential, routine, and non-routine information. Advises managers and supervisors on HR processes and requirements for employment-related matters.
• Provides administrative support functions for the HR office. Schedules and organizes meetings, calendars, and office activities utilizing SharePoint and Outlook. Maintains monthly task lists, metrics, and deadlines. Finalizes audits of completed processes utilizing checklists within ticket system. Utilizes internal software and processes to complete tasks and communicate with coworkers.
• Assists with keying employee position assignments into HRIS. Assists with marketing, recruiting, and advertising for open positions and assists with the application process.
• Maintains and updates filing systems for the HR office. Manages the collection of recurring employment documents and files. Retrieves information from files when needed. Photocopies and transmits information and documents. Performs data entry.
• Completes special projects, including disseminating information. Works independently and as a team on nonrecurring and ongoing projects.
  
  
  

Required Qualifications

Human Resources Assistant III

• High School Diploma or GED
• At least 4 years in a human resources function
• Knowledge or skill of personal computer and office equipment
  
  
  

Human Resources Representative

• Bachelor's degree in human resource management, business administration, social sciences, public administration, or a related field.
• At least 2 years in a human resources function.
• Knowledge or skill of personal computer and office equipment
  
  
  

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Bilingual in English and Spanish highly preferred.
• Experience in Workday.
• Experience working in a university setting.
• Experience with onboarding employees and/or new hire paperwork.
• Experience processing I-9s and/or using E-Verify.
• Experience with providing administrative support functions to the HR office including scheduling, organizing meetings, managing calendars, and/or other office activities.
• Ability to interpret meetings, read and translate documents, and effectively communicate in both English and Spanish.
  
  
  

Salary Range

Human Resource Assistant III

$48,000 depending on qualifications

Human Resource Representative

$52,500 depending on qualifications

Working Conditions

• May work around standard office conditions
• Use of manual dexterity
• Repetitive use of keyboard at a workstation
  
  
  

Work Shift

• Monday - Friday, 8:00AM - 5:00PM. Hours and days may vary due to business needs. This is an on-campus position.
  
  
  

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest
  
  
  

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.