What are the responsibilities and job description for the Human Resources Specialist position at The University of Texas at Austin?
Job Posting Title:
Human Resources Specialist
Dell Medical School
All Applicants
40
Non-Exempt
Feb 07, 2025
Expected to Continue
AUSTIN, TX
General Notes
The Department of Human Resources team at the Dell Medical School is seeking a Human Resources Specialist.
Purpose
The Human Resources Specialist is responsible for coordinating daily HR activities and communications, ensuring effective management of employee and non-employee processes while tracking progress and addressing issues. This position will review Workday transactions, serve as a Workday Supervisor for UT appointments, and collaborate with various teams to facilitate clearances and onboarding. Additionally, the HR Specialist will be responsible for delivering exceptional customer service to foster strong relationships while implementing training programs that enhance HR process improvements.
Responsibilities
Bachelor's degree and three years of experience performing administrative functions. Proven ability to exercise independent judgment; ability to exercise discretion, tact and diplomacy, ability to respond effectively within assigned deadlines; and excellent analytical and technical skills. Advanced proficiency in Microsoft Office software, such as Outlook, Word, Excel, PowerPoint. Ability to work efficiently and flexibly in a fast-paced environment with minimal guidance. Excellent verbal and written communication skills with proven ability to effectively communicate with all levels of management and respond to staff tactfully, clearly and concisely. Outstanding organizational and time-management skills. Strong ability to manage and create lists for tracking and reporting HR related actions. Professional demeanor with tact and respect at all times. Ability to address individuals and information with a high degree of sensitivity and confidentiality in various situations. Experience at UT Austin and familiarity with policies, procedures, and University systems.
Relevant education and experience may be substituted as appropriate
Preferred Qualifications
Experience in healthcare or academic medicine. At least one year performing Human Resource functions. Knowledge of onboarding requirements for various levels of clinical providers (MD, APP, etc.). Experience with Smartsheet database management and automated workflows. Experience with process mapping software.
Salary Range
$54,000 depending on qualifications
Working Conditions
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
Human Resources Specialist
Dell Medical School
All Applicants
40
Non-Exempt
Feb 07, 2025
Expected to Continue
AUSTIN, TX
General Notes
The Department of Human Resources team at the Dell Medical School is seeking a Human Resources Specialist.
Purpose
The Human Resources Specialist is responsible for coordinating daily HR activities and communications, ensuring effective management of employee and non-employee processes while tracking progress and addressing issues. This position will review Workday transactions, serve as a Workday Supervisor for UT appointments, and collaborate with various teams to facilitate clearances and onboarding. Additionally, the HR Specialist will be responsible for delivering exceptional customer service to foster strong relationships while implementing training programs that enhance HR process improvements.
Responsibilities
- Coordinate and execute day-to-day HR-related activities and communications, including employee, affiliate, and other non-employee processes, ensuring successful objective delivery by tracking progress and communicating issues/risks.
- Review and initially approve Workday transactions related to changes in people- and pay-related information.
- Serve as the Workday Supervisor (Workday Role) for individuals requiring a UT Appointment to access various DMS systems, ensuring UT-related trainings are up to date.
- Collaborate with enterprise teams such as Walk-In clinical team, HR, and IT to achieve appropriate clearance.
- Complete HR hires and appointments processes.
- Implement training and education programs for team members impacted by HR process improvements.
- Provide excellent customer service to departments, faculty, candidates, and applicants to maintain strong relationships with departments and community members.
- Provide administrative and project support to the Human Resource team.
- Marginal/Incidental Functions: While this is intended to be an accurate reflection of the current position, it is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Management reserves the right to revise the Position or require that other or different tasks be performed when circumstances warrant (i.e., emergencies, changes in personnel or staffing, workload, or technical developments).
- Other related duties as assigned.
Bachelor's degree and three years of experience performing administrative functions. Proven ability to exercise independent judgment; ability to exercise discretion, tact and diplomacy, ability to respond effectively within assigned deadlines; and excellent analytical and technical skills. Advanced proficiency in Microsoft Office software, such as Outlook, Word, Excel, PowerPoint. Ability to work efficiently and flexibly in a fast-paced environment with minimal guidance. Excellent verbal and written communication skills with proven ability to effectively communicate with all levels of management and respond to staff tactfully, clearly and concisely. Outstanding organizational and time-management skills. Strong ability to manage and create lists for tracking and reporting HR related actions. Professional demeanor with tact and respect at all times. Ability to address individuals and information with a high degree of sensitivity and confidentiality in various situations. Experience at UT Austin and familiarity with policies, procedures, and University systems.
Relevant education and experience may be substituted as appropriate
Preferred Qualifications
Experience in healthcare or academic medicine. At least one year performing Human Resource functions. Knowledge of onboarding requirements for various levels of clinical providers (MD, APP, etc.). Experience with Smartsheet database management and automated workflows. Experience with process mapping software.
Salary Range
$54,000 depending on qualifications
Working Conditions
- May work around standard office conditions
- Repetitive use of a keyboard at a workstation
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
- E-Verify Poster (English) [PDF]
- E-Verify Poster (Spanish) [PDF]
- Right To Work Poster (English) [PDF]
- Right To Work Poster (Spanish) [PDF]
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
Salary : $54,000
