ADMINISTRATIVE ASSISTANT II

The Speech Language Hearing Department is seeking an Administrative Assistant II to provide professional administrative support to the department faculty members in an efficient and effective manner. This position will provide high-level customer service to faculty, staff and students. This individual will also work in collaboration with the other administrative staff members to coordinate meetings, assist in special events and participating in faculty and student recruitment efforts as needed. This position will report to the Callier Center in Dallas.

UTD is the fastest-growing university in Texas, ranked number 3 in the nation among universities that are less than 50 years old, and houses a vibrant research community. The city of Dallas is an international economic hub with a vibrant cultural atmosphere and world-class sports and entertainment in a temperate climate.

Minimum Education And Experience

Bachelor's degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.

Preferred Education And Experience

Preferred Education and Experience

• Experience in administrative roles in a higher education setting is highly preferred but not required.
• Experience with PeopleSoft and other UTD systems is preferred.
  
  

Essential Duties And Responsibilities

Duties & Responsibilities:

• Submit purchasing requests for departmental supplies, equipment and other required items.
• Coordinate with the Dean's Office staff for asset management inventory in your assigned department.
• Assist the ASO with the design and execution of effective internal controls that provide reasonable assurance that operations are effective and efficient, assets are safeguarded, and financial information is reliable.
• Work in coordination with the Speech Language Hearing faculty leadership and other administrative staff to facilitate travel for faculty, staff and students.
• Conduct OneCard transactions following UTD OneCard Guidelines, including reconciling assigned OneCard by the monthly due date.
• Process travel and reimbursement requests for faculty and lab staff.
• Coordinate meetings, special events, conferences and lectures.
• Assist faculty with the recruitment process of faculty, lab staff, post docs, and student workers.
• Work with departmental faculty to ensure that their annual CV and Professional Activities/Accomplishments are updated successfully.
• Collect faculty accomplishments and accolades throughout the year and provide to the Dean's Office staff for publicizing.
• Manage incoming mail and parcels to include distribution to faculty and staff members.
• Provide backup administrative support for all areas of the Speech, Language, Hearing department as needed.
• Develop, cultivate and maintain working relationships with internal/external departments/agencies/and other organizations associated with and/or receiving benefits from the faculty that are supported.
• Ensure compliance with applicable laws, regulations, policies, and procedures.
• Perform other duties as assigned or required.
  
  

Essential Knowledge, Skills & Abilities

• Excellent verbal and written communication skills.
• Excellent customer service skills
• Detail oriented with the ability to multi-task, prioritize, and complete tasks within deadlines.
• Ability to exercise initiative and judgment over non-routine administrative tasks
• Ability to work both independently and cooperatively with others.
• Above average proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint) is a must.
  
  

Additional Information

Remote Work Notice

A hybrid remote work schedule may be available, subject to business needs and manager approval. Employees must be located within the Dallas/Fort Worth Metroplex area and have the ability to be on campus for work activities as scheduled and/or with 24-hour notice. Completion and approval of a UT Dallas Remote Work Agreement will be required upon employment, and use of personal computer, internet, and other standard equipment may be required. Remote work arrangements are subject to regular review and re-approval and may be canceled at any time.

What We Can Offer

UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefits package including:

Competitive Salary

Tuition Benefits

Internal Training

Medical insurance – including 100% paid employee medical coverage for full-time employees

Dental Insurance

Vision Insurance

Long and short-term disability

Retirement Plan Options

Paid time off

Paid Holidays All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

Visit https://hr.utdallas.edu/employees/benefits/ for more information.

Important Message

• All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
• The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.