What are the responsibilities and job description for the Inventory Clerk III position at The University of Texas at El Paso?
About UTEP
About the University of Texas at El Paso
UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.
The University of Texas at El Paso is America’s leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor’s, master’s and doctoral degree programs at the only open-access, top-tier research university in America.
About VP Business Affairs
The Division of Business Affairs oversees many elements of doing business at UTEP, including human resources, the budget office, and accounting and financial services. In addition, the VPBA Office manages business contracts and agreements, institutional memberships, the University’s risk management/insurance program, and the open records process. Our goal is to support the University’s teaching, research and public service mission by providing superior services to the campus community.
Accounting and Financial Reporting
The Financial Reporting department at The University of Texas at El Paso serves to assist with external and internal financial reporting requirements. Our primary role is to disseminate accurate and timely reports to management and external stakeholders. These reports play an important part in educating stakeholders about the University’s financial standing and allows them to make informed decisions. The Financial Reporting department also handles the accounting of construction and capital projects.
Position Information
Hiring Department: Accounting and Financial Reporting
Posting End Date: Open until filled.
Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends
FLSA status: Non-exempt
Earliest Start Date: As soon as possible.
Salary: $25,000 annually, commensurate with experience.
Required Application Materials
Summary: To provide clerical work and supervisory skills for maintaining a complex inventory system on campus. Any qualifications to be considered as equivalent, in lieu of stated minimum, require the prior approval of the Director, Human Resource Services Office.
Responsible for receiving and issuing property items, maintaining property accounting records, assigning property numbers, affixing identifying tags to new equipment and disposing obsolete items.
Note: The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents’ performance objectives as outlined by the incumbents’ immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code
Assists in the year end closing, helps to research assets that have not been tagged or processed.
Assists in creating missing asset reports.
Records and maintains files on all tagged property
Works directly with all campus departments to determine location of purchased property
Conducts physical inventories within the university campus
Assists with the training of student-employees and staff.
Assists department’s with their inventory lists using PeopleSoft Query Viewer.
Assists in revising staff and work study duties and responsibilities.
Assists in maintaining a safe work environment by ensuring staff and work studies follow safety procedures.
In absence of the inventory supervisor, the Clerk III will oversee staff and work studies.
Knowledge of all Microsoft Office software and able to learn and use institutional software systems.
Driver’s License with a good driving record.
Complies with all State and University policies.
Other duties may be assigned.
Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's objectives, policies and applicable laws.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required Qualifications
Education: High school diploma or general education degree (GED).
Preferred: Associate degree or two years of college within related field
and
Experience: Two years of experience, related to the statement of duties and responsibilities; or equivalent combination of education and experience.
Additional Information
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
May be required to operate light or heavy equipment.
While performing the duties of this job, the employee is occasionally required to stand; walk; sit. The employee is regularly required to talk or hear. Special vision requirements are close vision and color vision.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Special exposure to weather during equipment inventories and considerable walking to and from campus buildings.
The noise level for this work environment is moderate.
In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.
The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee’s or prospective employee’s right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.
For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.
About the University of Texas at El Paso
UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.
The University of Texas at El Paso is America’s leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor’s, master’s and doctoral degree programs at the only open-access, top-tier research university in America.
About VP Business Affairs
The Division of Business Affairs oversees many elements of doing business at UTEP, including human resources, the budget office, and accounting and financial services. In addition, the VPBA Office manages business contracts and agreements, institutional memberships, the University’s risk management/insurance program, and the open records process. Our goal is to support the University’s teaching, research and public service mission by providing superior services to the campus community.
Accounting and Financial Reporting
The Financial Reporting department at The University of Texas at El Paso serves to assist with external and internal financial reporting requirements. Our primary role is to disseminate accurate and timely reports to management and external stakeholders. These reports play an important part in educating stakeholders about the University’s financial standing and allows them to make informed decisions. The Financial Reporting department also handles the accounting of construction and capital projects.
Position Information
Hiring Department: Accounting and Financial Reporting
Posting End Date: Open until filled.
Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends
FLSA status: Non-exempt
Earliest Start Date: As soon as possible.
Salary: $25,000 annually, commensurate with experience.
Required Application Materials
- Resume
- Cover Letter
- List of three references
- 51.215, which authorizes the employer to obtain criminal history record information. A valid driver’s license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.
Summary: To provide clerical work and supervisory skills for maintaining a complex inventory system on campus. Any qualifications to be considered as equivalent, in lieu of stated minimum, require the prior approval of the Director, Human Resource Services Office.
Responsible for receiving and issuing property items, maintaining property accounting records, assigning property numbers, affixing identifying tags to new equipment and disposing obsolete items.
Note: The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents’ performance objectives as outlined by the incumbents’ immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code
- 51.215, which authorizes the employer to obtain criminal history record information. A valid driver’s license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position’s essential functions.
Assists in the year end closing, helps to research assets that have not been tagged or processed.
Assists in creating missing asset reports.
Records and maintains files on all tagged property
Works directly with all campus departments to determine location of purchased property
Conducts physical inventories within the university campus
Assists with the training of student-employees and staff.
Assists department’s with their inventory lists using PeopleSoft Query Viewer.
Assists in revising staff and work study duties and responsibilities.
Assists in maintaining a safe work environment by ensuring staff and work studies follow safety procedures.
In absence of the inventory supervisor, the Clerk III will oversee staff and work studies.
Knowledge of all Microsoft Office software and able to learn and use institutional software systems.
Driver’s License with a good driving record.
Complies with all State and University policies.
Other duties may be assigned.
Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's objectives, policies and applicable laws.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required Qualifications
Education: High school diploma or general education degree (GED).
Preferred: Associate degree or two years of college within related field
and
Experience: Two years of experience, related to the statement of duties and responsibilities; or equivalent combination of education and experience.
Additional Information
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
May be required to operate light or heavy equipment.
While performing the duties of this job, the employee is occasionally required to stand; walk; sit. The employee is regularly required to talk or hear. Special vision requirements are close vision and color vision.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Special exposure to weather during equipment inventories and considerable walking to and from campus buildings.
The noise level for this work environment is moderate.
In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.
The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee’s or prospective employee’s right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.
For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.
Salary : $25,000
