What are the responsibilities and job description for the Administrative Assistant II position at The University of Texas at Tyler?
Required Application Materials
A single PDF or Word document containing a resume, letter of interest, and a list of three (3) professional references is required to apply.
Important Instructions:
When prompted to upload your “resume”, upload your combined documents as one file.
- Please do not upload documents to “Cover Letter” or “References”.
If the required application materials were not uploaded at the “resume” prompt, please withdraw your application, and re-apply to upload your combined documents as one file.
Job Summary
Provides necessary support to the Office of the Registrar team, including, but not limited to, degree audit building and maintenance, graduation tracking, and responsible and complex secretarial and clerical skills. Provides the use of initiative and judgment to relieve an administrator of many routine and administrative matters.
Major Responsibilities/Duties/Critical Tasks
- Work in coordination with Registrar and Graduation team on degree audit verifications.
- Assemble related material for use by supervisors and answer routine inquiries. Interview callers, make and cancel appointments, and answer questions. Provide service for all Registrar office positions.
- Process purchase requisitions, payment vouchers, travel requests and reimbursements, and payroll processing. Keep complex clerical records and prepare reports from a variety of material.
- Monitor expenditures and income against the budgets, maintain accurate accounting records and facilitate monthly reconciliation of accounts.
- Assist Academic Scheduling Coordinator with coordination between college admins and Registrar’s office in development of academic schedule.
- Perform other related duties as assigned.
Required Education/Experience
- Associate Degree Required, or combination of education and direct experience
Preferred Education/Experience
- Bachelor's degree in business or a field closely related to the specific endeavor of the department.
- Three (3) years of secretarial experience
- Peoplesoft experience.
- Experience in higher education preferred.
Accompanying Knowledge, Skills, Abilities, and Competencies
- Familiarity with PeopleSoft, degree audit, budgets, purchasing, reconciliations, and travel processing.
- Proficiency using computers and office software packages.
- Knowledge of planning and scheduling techniques, database applications, and Microsoft Office suite. High comfort level in learning software.
- Ability to track details precisely, interpret and apply university policies, and work well independently as well as part of a team.
About The University of Texas at Tyler
The University of Texas at Tyler is part of the prestigious University of Texas System that includes 13 institutions located throughout the state. Founded in 1971, UT Tyler today enrolls 10,000 students and consists of six colleges.
Our beautiful Tyler campus features more than 200 acres nestled along a lake and surrounded by thick pine and oak forests, providing a picturesque location for study and recreation. We also offer instructional sites at The University of Texas Health Science Center at Tyler and in Palestine, Longview, and Houston.
With more than 80 bachelor's, master's and doctoral degree programs offered, UT Tyler provides a wealth of learning opportunities and dynamic programs.
For more information, please visit https://www.uttyler.edu/about/.
Additional Information
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
This position is security-sensitive and subject to Texas Education Code Section 51.215, which authorizes the employer to obtain criminal history record information. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
EEO/AA Statement
The University of Texas at Tyler is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, status as a protected veteran, among other things, or status as a qualified individual with a disability.
