What are the responsibilities and job description for the Administrative Associate, Pediatric Hematology position at The University of Texas Medical Branch?
Minimum Qualifications:
Bachelor's degree or equivalent in related field. No experience required.
Job Description:
To coordinate and directly support the administrative and business management activities of a department or large division.
Job Duties:
This position is responsible for a multitude of critical functions within the Department of Pediatrics which are listed below:
Commensurate with experience.
EQUAL EMPLOYMENT OPPORTUNITY:
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.
Primary Location
United States-Texas-Galveston
Work Locations
0361 - Research Building 6
Job
Clerical & Administrative Support
Organization
UTMB Health
Regular
Shift
Standard
Employee Status
Supervisor
Job Level
Day Shift
Job Posting
Jan 24, 2025, 8:36:40 AM
Bachelor's degree or equivalent in related field. No experience required.
Job Description:
To coordinate and directly support the administrative and business management activities of a department or large division.
Job Duties:
This position is responsible for a multitude of critical functions within the Department of Pediatrics which are listed below:
- Serve as the Department of Pediatrics CME Coordinator (Grand Rounds) and assists with visiting professorships.
- Maintain faculty calendars/meetings.
- Process reimbursements for faculty and mid-level providers in the division of Pediatric Behavioral Health, Gastroenterology, Hematology/Oncology & Pediatric Intensive Care (PICU).
- Submit PO & Non-PO vouchers in POWER (travel & entertainment).
- Submit monthly additional pay for Gastroenterology.
- Serve as KRONOS Timekeeper for Pedi Behavioral Health, Gastroenterology, Hematology/Oncology, & PICU
- Assist faculty with medical staff reappointments.
- Update division on-call schedules.
- Enter & update clinic schedules in QGenda & confirm schedules in AMCOM.
- Schedule monthly division meetings and record minutes.
- Maintain Division inventory.
- Submit procurement supply orders for assigned divisions.
- Maintain faculty CME, malpractice insurance certificates, medical license, and certifications.
- Maintain divisional faculty M&O professional development accounts.
- Maintain & Update faculty CV’s & Biosketch.
- Maintain records retention.
- Sort & distribute mail.
- Assist other administrative support staff when needed.
- Other miscellaneous tasks assigned by faculty & mid-level staff.
Commensurate with experience.
EQUAL EMPLOYMENT OPPORTUNITY:
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.
Primary Location
United States-Texas-Galveston
Work Locations
0361 - Research Building 6
Job
Clerical & Administrative Support
Organization
UTMB Health
Regular
Shift
Standard
Employee Status
Supervisor
Job Level
Day Shift
Job Posting
Jan 24, 2025, 8:36:40 AM
