ASSOCIATE / DIRECTOR OF SPONSORED PROGRAMS

1

Rio Grande Valley

Sponsored Programs

1.0

Exempt

Associate Director of Sponsored Programs:
Manage day-to-day aspects of Pre-Award operations, including providing knowledge in all aspects of sponsored programs activities.

Director of Sponsored Programs:
Manage all aspects of Pre-Award operations, including providing knowledge in all aspects of sponsored programs activities.

• Associate Director of Sponsored Programs:
• Leads, coordinates, and supervises day-to-day work of pre-award staff, submission systems, and procedures related to the submission of grant proposals and other funding mechanisms.
• Stays abreast of regulations and guidelines of federal and non-federal agencies.
• Manages assigned pre-award operations to assure institutional and sponsor compliance have been met for budgetary appropriateness and completion of all proposal documents prior to the set deadline.
• Performs personnel administrative functions (hiring, training, supervising, evaluating, providing professional development opportunities, etc.) for the purpose of maintaining adequate staffing, enhancing productivity of personnel, and ensuring department outcomes are achieved in close coordination with the assigned supervisor.
• Ensures accountability, reliable customer service, and streamlining of pre-award operations.
• Oversees the collection, analysis, and presentation of reports, facts, and statistics to support institutional decision making and policy creation to ensure compliance with federal, state, and university rules and regulations.
• Ensures all internal deadlines are met and that proposals are submitted in accordance with guidelines.
• Plans and develops workshops and other institution-wide training sessions regarding institutional and granting agency required research policies and procedures; prepares office publications and announcements.
• In collaboration with Post Award (non-financial) support the implementation of grants upon receipt.
• Aides in the securing of pre-award documents for contracts.
• Perform other duties as assigned

• Director of Sponsored Programs:
• Leads, coordinates, and supervises pre-award staff, submission systems, and procedures related to the submission of grant proposals and other funding mechanisms.
• Manages all pre-award operations to assure institutional and sponsor compliance have been met for budgetary appropriateness and completion of all proposal documents prior to the set deadline.
• Stays abreast of regulations and guidelines of federal and non-federal agencies.
• Acts as primary agency liaison on all matters regarding pending grants and external funding opportunities
• Performs personnel administrative functions (hiring, training, supervising, evaluating, providing professional development opportunities, etc.) for the purpose of maintaining adequate staffing, enhancing productivity of personnel, and ensuring department outcomes are achieved.
• Collaborates with directors within the Division of Research for strategic planning and continuous quality improvement; develops and implements strategic initiatives.
• Oversees the collection, analysis , and presentation of reports, facts, and statistics to support institutional decision making and policy creation to ensure compliance with federal, state, and university rules and regulations.
• Develops goals and objectives for effective research administration operations.
• Plans and develops workshops and other institution-wide training sessions regarding institutional and granting agency required research policies and procedures; prepares office publications and announcements.
• In collaboration with Post Award (non-financial) support the implementation of grants upon receipt.
• Aides in the securing of pre-award documents for contracts.
• Perform other duties as assigned.

General direction from the assigned supervisor.

Direct supervision of assigned staff.

Bachelor’s degree from an accredited university.

Certified Research Administrator or Master’s degree and/or PhD degree.

CRA Certification is preferred.

Associate Director of Sponsored Programs:
Four (4) years of the required experience.

Director of Sponsored Programs:
Six (6) years of experience in research administration, including managerial or supervisory experience. Experience in pre and/or post award administration. Working knowledge of federal, state, institutional policies, and guidelines, such as Uniform Guidance, Cost Principals, Audit Requirements and FAR clauses.

Experience in contract review and negotiation.

Use of standard office equipment. Experience with electronic research administration tools like online databases, submission tools, internet resources, and website development.

Needs to be able to successfully perform all required duties. Office Environment; travel and weekend work is required. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley.

Excellent oral and written communication, financial, analytical, and negotiating skills. Ability to work as a team member demonstrating self-reliance and resourcefulness. Ability to communicate effectively with diverse groups and to provide leadership and direction. Demonstrated ability to network and consensus build with internal and external stakeholders.

N/A

Full-Time

Commensurate with Experience

Commensurate with Experience

03/13/2025

No

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Dear Applicant,

Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

Date of Birth
Gender

• Ethnicity/Race

Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.

If you have any questions, please do not hesitate to contact us at (956) 665-2451 and/or careers@utrgv.edu.

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .