What are the responsibilities and job description for the PROGRAM COORDINATOR - CAMPUS ACTIVITIES BOARD position at The University of Texas Rio Grande Valley?
Number of Vacancies
1
Location
Edinburg, Texas
Department
Student Activities
FTE
1.0
FLSA
Exempt
Scope of Job
To assist in the operation of a program or multiple projects for the student activities department. Responsible for programs and services provided by the Campus Activities Board (CAB). Responsible for exercising independent judgment and authority as required. Responsible for all phases of the program, including budget recommendations, program selection, staff supervision, recommendations for future planning, and innovation.
Description of Duties
- Coordinates the Campus Activities Board operations to ensure that implementation and prescribed activities are conducted in accordance with specified objectives.
- Provides programming and operational support for student activities department initiatives/projects.
- Supervises and manages the day-to-day activities and personnel of the CAB.
- Coordinates the various activities of the program including but not limited to events such as Welcome Week, Homecoming, Charreada, Carnival of Madness, and other campus-wide celebrations.
- Responsible for the procurement of all services and entertainment for the assigned programs and events.
- Participates in the implementation and staffing of large-scale events requiring the presence of student activities staff.
- Responsible for the recruitment, onboarding, formal training, and ongoing professional development of the members and volunteers of the CAB.
- Advises members and volunteers regarding policies and procedures related to facility usage, finances, procurement, university services and department and program policies.
- Participates in budget planning and is responsible for controlling expenditures in accordance with budget allocations for the program.
- Oversees all meeting proceedings of the program.
- Assists others with writing and developing proposals for funding grants and sponsorships.
- Coordinates long and short-term program goals and assessment of the program.
- Develops marketing and communication plans to promote the program and related engagement opportunities.
- Responsible for drafting promotional materials for events and programs, maintaining website and social media platforms and drafting all other communications on behalf of the program.
- Attends meetings, conferences, and seminars related to the program’s mission and goals.
- Provides appropriate program reports as required and tracks and maintains historical records as needed.
- Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations associated with and/or receiving benefit from the program.
- Responsible for transporting groups of students and staff to off-campus locations for events, conferences, and/or functions.
- Represents department in official functions.
- Assists in other areas of student activities as needed.
- Performs other duties as assigned.
Supervision Received
General direction from the assigned supervisor.
Supervision Given
Supervises assigned staff.
Required Education
Bachelor’s degree from an accredited university.
Preferred Education
N/A
Licenses/Certifications
As condition of employment this position requires the applicant to be authorized to operate a University-Owned Vehicle for Official University Business. Per University of Texas System Policy 157, applicants will be subject to a motor vehicle record check for their most recent thirty-six (36) month history. Out of State Drivers are required to submit a 36-month history MVR from their prior State of residence(s).
Required Experience
- Three (3) years of experience performing closely related duties, including program planning/coordination or related experience in the appropriate field of the program, or
- One (1) year of the required experience with a Master’s degree, or
- Five (5) years of the required experience with an Associate Degree or 60 hours of College Credit, or
- Seven (7) years of the required experience with a High School Diploma or equivalent.
Preferred Experience
N/A
Equipment
Use of standard office equipment.
Working Conditions
Needs to be able to successfully perform all required duties. Normal office or classroom or outside environment. Some travel and weekend work is required. Particular project or program may require ability to drive a car for local or distant travel for consultation, training, meetings, or on site demonstrations. Must be able to bend, stoop, reach and lift for retrieving/maintaining files and for setting up multimedia equipment. Must be able to move between buildings, offices and classrooms. UTRGV is a distributed institution, which may require presence at multiple locations throughout the Rio Grande Valley.
Other
Ability to interact in a professional manner with faculty, staff, students, and the public. Excellent verbal and written communication skills. Demonstrated interpersonal skills. Independent decision-making and problem-solving ability. Must demonstrate effective project promotion skills, and, the ability to develop and maintain strong working relations with internal and external agencies and entities.
Physical Capabilities
N/A
Employment Category
Full-Time
Minimum Salary
Commensurate with Experience
Posted Salary
Commensurate with Experience
Position Available Date
01/23/2025
Grant Funded Position
No
If Yes, Provide Grant Expiration Date
Posting Detail Information
EEO Statement
It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.
Special Instructions to Applicants
Dear Applicant,
Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:
Date of Birth
Gender
Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.
If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.
Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:
Date of Birth
Gender
- Ethnicity/Race
Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.
If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.
Additional Information
UTRGV is a distributed location institution and working location is subject to change based on need.
All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.
Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .
All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.
Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .
