What are the responsibilities and job description for the PROGRAM SPECIALIST - INTAKE AND TRAINING position at The University of Texas Rio Grande Valley?
Number of Vacancies
1
Location
Edinburg, Texas
Department
Title IX & Equal Opportunity
FTE
1
FLSA
Non-Exempt
Scope of Job
To provide support in the operation and coordination of a program or multiple projects administered by the Title IX Office. Responsible for assigned phases of a program or select projects within an area.
Description of Duties
- Coordinates program to ensure that implementation and prescribed activities are carried out in accordance with specified objectives. Supervises assigned day-to-day activities and personnel of the assigned program.
- Assists in the coordination and administration of the University’s intake process for reports and complaints submitted to the Title IX Office. This includes assisting with processing reports and complaints, assessing safety concerns, and conducting intake meetings, which include informing parties of support and resources, investigation processes, and resolution options.
- Perform administrative duties to process reports and complaints, including entering and tracking data in record management systems, drafting documents for the Grievance Process, and referring reports and complaints to other University departments when needed.
- Assists in the management of the department email account and responds to inquiries, questions, incoming reports, and requests that OTIXEO receives. Participates in planning and developing methods for program implementation and administration; coordinates program activities.
- Plans and coordinates special events for department functions
- Performs on-site reviews and reports activities and resolutions of project operating issues with project staff.
- May represent department in official functions.
- Drafts brochures, letters, agendas, and contracts.
- Attends meetings, conferences, and seminars related to the program’s mission and goals.
- Develops, coordinates, and conducts special training courses and employee workshops for faculty, staff, and students.
- Reviews records and reports of activities to ensure progress is being accomplished toward specified program objective; recommends modifications to methods or procedures as required to redirect activities and ensure that objective is attained.
- Supervises and organizes seminars, conferences, and presentations.
- Prepares recurring program reports for management use or as required for project or program.
- May participate in preparing grant proposals to state and federal agencies and private foundations.
- May conduct formal training or instruction in a classroom setting.
- Interacts with faculty, staff and students to promote the goals and objective of the program.
- Assists in preparing reports, proposals, manuals, and other documentation as required for the program.
- Develops and maintains database on research studies, policy issues, etc.
- Assists with the coordination and completion of data inquiries or reports as requested or required by University officials, policies, and federal and state agencies, including open record requests and annual data reports.
- Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations associated with and/or receiving benefit from the program.
- Performs other duties as assigned.
Supervision Received
Specific supervision from assigned supervisor.
Supervision Given
Supervises assigned staff.
Required Education
Bachelor’s degree from an accredited university.
Preferred Education
N/A
Licenses/Certifications
None.
Required Experience
- One (1) year of general office experience or experience in the appropriate field of the program, or
- Three (3) years of the required experience with an Associate Degree or 60 hours of College Credit, or
- Five (5) years of the required experience with a High School Diploma or equivalent.
Preferred Experience
N/A
Equipment
As specified for the particular job.
Working Conditions
Needs to be able to successfully perform all required duties. Normal office, classroom or outside environment. Some travel and weekend work is required. Particular project or program may require ability to drive a car for local or distant travel for consultation, training, meetings, or on site demonstrations. Must be able to bend, stoop, reach and lift for retrieving/maintaining files and for setting up multimedia equipment. Must be able to move between buildings, offices and classrooms. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley.
Other
Must demonstrate effective project promotion skills, and, the ability to develop and maintain strong working relations with internal and external agencies and entities. Ability to interact in a professional manner with faculty, staff, students, and the public. Excellent verbal and written communication skills. Demonstrated interpersonal skills.
Physical Capabilities
N/A
Employment Category
Full-Time
Minimum Salary
Commensurate with Experience
Posted Salary
Commensurate with Experience
Position Available Date
01/15/2025
Grant Funded Position
No
If Yes, Provide Grant Expiration Date
Posting Detail Information
EEO Statement
It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.
Special Instructions to Applicants
Dear Applicant,
Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:
Date of Birth
Gender
Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.
If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.
Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:
Date of Birth
Gender
- Ethnicity/Race
Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.
If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.
Additional Information
UTRGV is a distributed location institution and working location is subject to change based on need.
All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.
Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .
All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.
Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .
