What are the responsibilities and job description for the Executive Assistant II - 499063 position at The University of Toledo?
Title: Executive Assistant II
Department Org: University Marketing - 104840
Employee Classification: U1 - Unclassified PSA FT
Bargaining Unit: Professional Staff Association
Primary Location: MC AD
Shift: 1
Posted Salary: Salary will commensurate with education and experience
Job Description
This role is responsible for maintaining their leader’s day-to-day schedule and long-term calendar. Preparing, and gathering from colleagues across the division and university, a high volume of meeting and briefing materials; independently initiating and responding to correspondence on behalf of the executive with important internal and external stakeholders. Completing (or distributing/tracking progress on) action items arising from
workflow; managing all logistics for travel; directing routine office operations; and serving as an ambassador on behalf of the office. Will often be the first point of contact to multiple constituencies, including members of the President’s Cabinet and Deans, Trustees of the University, as well as donors, volunteers and prospects that are the focus of UToledo’s advancement mission. Responsible for providing analytical support, project coordination and supervision to support staff.
Responsible for appropriately navigating highly sensitive and confidential information in cooperation with and for the executive. Will develop familiarity and cultivate professional relationships with senior administrators at the university. This is essential to their responsibility for anticipating and troubleshooting routine and unique
matters that arise.
Minimum Qualifications
Qualifications and Experience:
To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. To further this effort, the University of Toledo Health Science Campus Medical Center is requiring candidates for employment to be nicotine-free. Pre-employment health screening requirements will include cotinine (nicotine) testing, as well as drug and other required health screenings for the position. With the exception of positions within University of Toledo Main Campus and the University of Toledo College of Medicine and Life Sciences, the employment offer is conditional upon successful completion of a cotinine test and Occupational Health clearance.
Equal Employment Opportunity Statement
The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation.
The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.
The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at hrcompliance@utoledo.edu or 419-530-4747 between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request.
Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.
Department Org: University Marketing - 104840
Employee Classification: U1 - Unclassified PSA FT
Bargaining Unit: Professional Staff Association
Primary Location: MC AD
Shift: 1
Posted Salary: Salary will commensurate with education and experience
Job Description
This role is responsible for maintaining their leader’s day-to-day schedule and long-term calendar. Preparing, and gathering from colleagues across the division and university, a high volume of meeting and briefing materials; independently initiating and responding to correspondence on behalf of the executive with important internal and external stakeholders. Completing (or distributing/tracking progress on) action items arising from
workflow; managing all logistics for travel; directing routine office operations; and serving as an ambassador on behalf of the office. Will often be the first point of contact to multiple constituencies, including members of the President’s Cabinet and Deans, Trustees of the University, as well as donors, volunteers and prospects that are the focus of UToledo’s advancement mission. Responsible for providing analytical support, project coordination and supervision to support staff.
Responsible for appropriately navigating highly sensitive and confidential information in cooperation with and for the executive. Will develop familiarity and cultivate professional relationships with senior administrators at the university. This is essential to their responsibility for anticipating and troubleshooting routine and unique
matters that arise.
Minimum Qualifications
Qualifications and Experience:
- Bachelors 3 years of progressive responsible Administrative or secretarial experience for management, or 5 years of progressively responsible administrative experience or support in lieu of education.
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams) and Adobe Acrobat.
- Ability to download and perform basic analysis of data from University of Toledo databases.
- Ability to handle confidential matters with discretion.
- Strong interpersonal written and verbal communication skills.
- Excellent organizational and problem-solving skills.
- Commitment to customer service and inclusive excellence.
- Ability to work with a diverse group of people at all levels of the organization.
To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. To further this effort, the University of Toledo Health Science Campus Medical Center is requiring candidates for employment to be nicotine-free. Pre-employment health screening requirements will include cotinine (nicotine) testing, as well as drug and other required health screenings for the position. With the exception of positions within University of Toledo Main Campus and the University of Toledo College of Medicine and Life Sciences, the employment offer is conditional upon successful completion of a cotinine test and Occupational Health clearance.
Equal Employment Opportunity Statement
The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation.
The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.
The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at hrcompliance@utoledo.edu or 419-530-4747 between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request.
Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.
