What are the responsibilities and job description for the Human Resources Specialist (Student Employment) position at The University of Tulsa?
Posting Details
Position Information
Position Title
Human Resources Specialist (Student Employment)
Job Description
The University of Tulsa is a student-centered research university that cultivates interconnected learning experiences to explore complex ideas and create new knowledge in a spirit of free inquiry. Guided by our commitment to diversity, equity, and service, we prepare individuals to make meaningful contributions to our campus, our community, and our world. The Office of Human Resources supports this mission through the attainment, engagement, and retention of the University’s faculty and staff. We do this by leading through integrity, respect, and accountability and operate as partners to our employees to ensure the University maintains a talented, diverse workforce driven by exceptional customer service and innovative thinking.
Role Overview
The Human Resources Specialist (Student Employment) is responsible for assisting students with employment-related inquiries, directing them to appropriate university resources, and identifying when student employment issues or concerns need to be escalated to the appropriate team member. This role will provide full-cycle employment support, particularly with a focus on student talent acquisition, employment compliance, and offboarding. Specific responsibilities include ensuring proper collection, storing, and maintenance of student employment records, as well as various analytical and reporting tasks related to student employment efforts. Additionally, this role will collaborate with team members in payroll, human resources, student relations, student affairs, the graduate school, and communications, and assist with department efforts such as the new student parent fair, student job fair student orientation, and other efforts.
Representative Responsibilities
Representative Responsibilities
- Administer student employment modules in the university’s HR system.
- Enter, maintain, and process student employment information, including hourly rates, salaries, work-study awards, time worked, deductions, and address changes.
- Assist with payroll functions, including verifying all earnings, verifying and processing retro payments, fixing processing errors, and answering related questions to student wages.
- Maintain accurate and up-to-date student employment files, records, and documentation.
- Ensure the integrity and confidentiality of student employment files and records; ensure federal, state, and local law compliance as it pertains to student employment (ex: USCIS Form I-9).
- Perform periodic audits of student employment files and records to ensure all required documents are collected and filed appropriately.
- Support student-related events, both on and off campus.
- Provide guidance to stakeholders as it relates to student employment, including on policy and procedure.
- Provides clerical support to the HR department.
- Performs related responsibilities as required or assigned.
Required Qualifications
- High school diploma or equivalent required.
- Must have 1 – 3 years of experience working in or supporting student employment or employment in general (recruitment, onboarding, compliance, offboarding), or very closely related area.
Knowledge/Skill/Ability
- Proficient with Microsoft Suite.
- Excellent verbal and written communication skills.
- Ability to work with individuals from diverse backgrounds.
- Ability to maintain a high level of confidentiality.
- High attention to detail, demonstrated practice of establishing effective priorities and meeting deadlines.
- Strong interpersonal skills.
- Ability to adapt to rapidly changing technology and business practices.
- Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, and personnel information systems.
- Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Required Qualifications
Preferred Qualifications
- Professional experience in assisting a large (500 ) employee base in the capacity of a central service to an organization (i.e. human resources, information technology, etc.).
- Professional experience working in human resources.
- Professional experience working in higher education.
- Professional experience with highly sensitive or confidential information.
- Project management experience.
Physical Demands
Normal physical demands for an indoor office setting.
Posting Detail Information
Posting Number
S1013P
Open Date
04/15/2025
Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Advertising Summary
EEO Statement
EEO Statement
Eeo Statement Summary
The University of Tulsa seeks to recruit and retain talented students, faculty and staff from diverse backgrounds. The University of Tulsa is an affirmative action/equal opportunity employer and encourages qualified candidates across all group demographics to apply. The University does not discriminate on the basis of personal status or group characteristic including, but not limited to race, color, religion, national or ethnic origin, age, sex, disability, veteran status, sexual orientation, gender identity or expression, genetic information, ancestry, or marital status. The University of Tulsa is an Equal Opportunity Employer including Disability/ Veteran.
