What are the responsibilities and job description for the Trade Show & Events Coordinator position at The Upper Deck Company?
SUMMARY Overview of the position
The Events Coordinator will be responsible for assisting with all aspects of planning and executing the logistics for a wide range of events and trade shows. This role will have a positive impact on the company’s brand and collaborate with internal teams and external partners to promote successful and engaging events. This position must have a strong ability to work under pressure, manage multiple projects effectively, and exhibit exceptional organizational skills. This is a high performance and diverse role that includes a mix of administrative tasks, marketing, project coordination and creative work. This role must be willing and able to travel both domestically and internationally.
ESSENTIAL DUTIES AND RESPONSIBILITIES The following statements are intended to describe the general nature and level of work being performed by an individual assigned to this job. Other duties may be assigned.
- Supports the logistical execution for trade shows, conferences and events including handling all logistics, assisting with promotions, programs, fan engagement and community initiatives around events
- Builds and maintains relationships with external vendors, production & exhibit companies, various venues, third-party industry organizations and event partners
- Works with the Marketing team on promotions and relevant content related to events
- Submits event related forms including check requests, show services orders and event proposals
- Helps draft creative briefs for event marketing deliverables and coordinates associated efforts across brands and cross functional teams
- Management of inventory of booth properties, staff apparel, promotions, shipping, and return of event assets
- Research, recommendations and fulfillment of promotional and prizing initiatives
- Supports the event marketing team with project management utilizing Asana - ensuring timely deliverables and record-keeping, task tracking, and execution
- Responsible for timely production and quality of event marketing communications, ensuring adherence to brand standards while following operational processes and procedures
- Organizes, archives, and maintains event marketing assets to ensure efficient compliance and audit reviews
- Assists with upkeep and organization of Events and Marketing storage area
- Supports the marketing team by performing general tasks: administrative, tactical, and strategic in nature
- Compiles event feedback, summaries, and photos for event recaps and analysis
EDUCATION/YEARS EXPERIENCE
- 3 years of corporate event planning or relevant experience required (trade shows/events)
- BS/BA in marketing, communications, or relevant field/experience preferred
REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
KNOWLEDGE, SKILLS AND ABILITIES
- Proven success with event related programs and promotions
- Highly organized, analytical, and detail-oriented with the ability to prioritize work and manage multiple projects simultaneously
- Ability to schedule and meet deadlines is critical as the position is exceptionally deadline sensitive – a heavy emphasis on advance planning is required
- Excellent oral and written communication skills
- Ability to work across multiple departments and levels
- Strong project management skills
- Ability to think creatively and accept feedback
- Exceptional interpersonal skills, with the ability to interact with business executives
- Demonstrated self-starter with the ability to manage multiple projects and complex processes
- Understanding of current social media and digital marketing trends
- Knowledge of sports trading cards, memorabilia, and/or collectibles industry a plus
- Proficiency in Microsoft office (Excel, Word, Outlook, PowerPoint) and Team’s
- Experience with Adobe Suite
- Experience with Asana or other project management system
- Effective calendar management
- Ability to travel at various times throughout the year (15-20%)
- Able to work evenings, weekends, and a flexible schedule to meet event needs
