What are the responsibilities and job description for the Assistant Bookkeeper position at The UPS Store #?
The Bookkeeper is responsible for ensuring that day-to-day and month-to-month business transactions conform to basic accounting principles, which includes accounts payable, accounts receivable, payroll, general ledger, and financial reports. He or she verifies, allocates, and posts transactions into proper journals and ensures transaction back-up documents are properly maintained. The Bookkeeper has strong skills in problem solving, documentation, research, and data analysis. In addition, he or she maintains an adequate system of accounting records and develops periodic financial reports that comply with generally accepted accounting principles.
The ideal candidate for this position has an Associate's degree in accounting (preferred), at least three years of accounting or bookkeeping experience, competency in Microsoft Office applications, and experience with accounting software.
RESPONSIBILITIES
- Reviews invoices for appropriate documentation and approval prior to payment
- Matches invoices to accounts payable checks, prints and obtains signatures for checks, and distributes checks accordingly
- Oversees 1099 maintenance
- Responds to all vendor inquiries, reconciles vendor statements, and researches and corrects discrepancies
- Verifies and approves expense reports
- Audits and processes credit card bills
- Helps with month-end and year-end closings and prepares various reports
- Maintains files and documentation thoroughly and accurately following company policy and accepted accounting practices
- Invoices customers and applies customer payments
- Invoices customers and ensures the accuracy of invoices and other accounting documents or records
- Researches and resolves payment discrepancies
- Maintains the accounts receivable aging for certain customers and receives incoming customer payments, enters cash receipts, and completes bank deposits
- Communicates with customers (verbally and via email, letter, or fax) to reconcile customer accounts, which will involve requesting past due payments and investigating discrepancies
- Performs accounting clerical duties such as filing and copying, sending out past due correspondence, sorting and distributing incoming mail, etc.
- Updates and maintains accounting journals, ledgers, and other records detailing financial business transactions
- Compiles data and prepares a variety of reports
- Organizes and maintains up-to-date financial records
- Uses computerized accounting software programs to perform duties and responsibilities
- Develops automated spreadsheets
- Operates office equipment including personal computers, copiers, fax machines, and 10-key calculators
- Performs other duties as assigned
QUALIFICATIONS
