Executive Assistant to the CEO

Description

Victory Over Cancer®: The V Team is dedicated to funding top scientists who are working tirelessly to save lives and find cures for cancer. We’re seeking exceptional talent to accelerate this important mission and to enhance the diversity of our team. The V Foundation for Cancer Research, co-founded by legendary basketball coach and announcer Jim Valvano and ESPN, offers a vibrant, rewarding work culture, and a diverse community where employees are valued for their ideas and contributions. We provide an excellent total compensation package, including 100% healthcare coverage for employees and their eligible dependents, along with a generous paid time off plan.

We are currently seeking to fill the position of Executive Assistant (EA) to the Chief Executive Officer (CEO).  The professional individual filling this role will provide executive support in a one-on-one working relationship with the CEO. The EA can serve as a point of contact for internal and external constituencies on matters related to the CEO or as a liaison to the board of directors and senior leadership team.  The EA will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a balance among multiple priorities.  The individual will demonstrate proactive approaches to problem-solving and will serve as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.

Key Responsibilities and Activities 

50% Administrative

• Completes a broad variety of administrative tasks on behalf of the CEO.
• Manages an extremely active calendar of appointments for the CEO and from time to time across the Senior Leadership Team and organization in collaboration with V Foundation staff.
• Completes CEO expense reports on a timely basis.  Manages certain organizational expenses on an as-needed basis.
• Arranges complex and detailed travel plans and itineraries.
• Plans and coordinates the CEO's schedule with a proactive mindset.  Collaborates across departments to ensure CEO preparation and support is effective and efficient.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. 

20% Communications

• Provides a bridge for smooth communication between the CEO’s office and internal departments. 
• Demonstrates leadership to maintain credibility, trust, and support with Senior Leadership Team and managers across the organization. 
• Works effectively with the CEO to keep them well informed of upcoming commitments and responsibilities.  Addresses issues that may impact the balance of work and personal commitments.
• Participates as an adjunct member of the Senior Leadership Team (SLT) 
• Proactively and reactively schedules meetings, ensures meeting preparation material is developed and facilitated on an as-needed basis, and attends meetings as necessary.
• Assists the CEO and Chief of Staff with meeting preparation, logistics, and communications on an as-needed basis.

20% Board and Top Donor/Partner Engagement 

• Manages and supports communications with members of the V Foundation Board, DEGU Board, Scientific Advisory Committee, Emeritus Board, and event committees.
• Schedules Board and Board committee meetings and produces the digital infrastructure to support Board meetings through the Board’s digital portal.  Produces committee minutes on an as-needed basis.
• Debriefs the CEO’s board, donor, and partner engagement to ensure accuracy in the fundraising database (Salesforce NPSP) and revenue pipeline tracking systems.
• Communicates with key external stakeholders on behalf of the CEO to support engagement, fundraising, travel, meetings, and the acquisition of critical information.

10% Office Management & Other Duties as Assigned

• Collaborates with V Foundation teammates to support the Cary, NC facility’s upkeep, maintenance, and staff engagement.
• Identifies ways in which office space can be most conducive to a positive work environment.
• Other duties as assigned by the CEO with an ability to be responsive, when necessary, during not-open work hours (outside of 8 am – 5 pm ET).

Qualifications

Minimum Requirements

• 5-7 years of work experience.  Bachelor’s degree preferred (but not required).
• Minimum of 3 years of experience supporting C-Level Executives, preferably in a non-profit organization.
• Ability to work independently with minimal supervision.
• Accessible during not-open work hours when called upon.
• Confidence to manage up to a CEO and across C-suite staff internally and externally.
• Proficient in Microsoft Office (Word, Excel, and PowerPoint).
• Ability to work independently, multi-task, and prioritize and manage tasks.   
• Trustworthy with confidential information and capability to hand information with discretion.
• Adaptable to various competing demands and positively handles pressure situations.
• Demonstrate the highest level of donor/board service and responsiveness.
• Familiarity with Zoom, Teams, and other videoconference software platforms.
• Excellent communication and interpersonal skills.
• A belief in the value of diversity, equity, and inclusion in the workplace and action demonstrating this commitment.
   

Salary : $67,000 - $74,850